Practice Assistant - RECE

Practice Assistant - Energy, Resources and Infrastructure

• Take ownership of complex billing, matter coordination and practice management responsibilities
• Build your career in a role that offers variety beyond traditional legal administration
• Be part of a high-performing team where your contribution is valued and your initiative is encouraged

About the role

We’re looking for a proactive and highly organised Practice Assistant to join our Perth Energy, Resources and Infrastructure team, providing dedicated support to Partners Tim Edwards and Amelia Mellor, together with a team of senior lawyers.

This is a full-time, permanent position offering one day of work-from-home flexibility once fully trained.

Working closely with the two Partners, you’ll become a trusted member of a collaborative, high-performing team. This role offers much more than traditional diary and administrative support, providing the opportunity to take ownership of billing, matter coordination and a variety of complex legal support activities.

You’ll thrive in this position if you enjoy working in a fast-paced environment, anticipating the needs of senior stakeholders and taking initiative to keep matters progressing smoothly.

Key responsibilities

Your responsibilities will include but won’t be limited to:

• Managing complex diaries and coordinating internal and external meetings
• Organising domestic and international travel arrangements
• Managing end-to-end billing processes, including preparing bills and WIP report
• Opening and closing files, archiving and maintaining electronic and physical records
• Maintaining accurate client and contact information within firm systems
• Supporting matter management across a broad range of Energy, Resources and Infrastructure matters
• Assisting with court matters, including the preparation and coordination of filings, affidavits and supporting documentation
• Monitoring critical dates, court deadlines and key matter milestones to ensure all requirements are met
• Providing proactive administrative and practice management support to Partners and senior lawyers

About You

• A minimum of five years’ experience in a legal support role such as Legal Assistant, Practice Assistant, Legal Secretary or Legal Executive
• Demonstrated experience supporting multiple senior stakeholders in a busy legal environment
• Strong knowledge of legal billing processes, with experience using Elite highly regarded
• Excellent organisational skills and the ability to manage competing priorities and deadlines
• Strong attention to detail and a commitment to delivering high-quality work
• Advanced skills in Microsoft Outlook, Word, Excel and PowerPoint
• The ability to analyse information, exercise sound judgement and solve problems effectively
• Excellent communication and interpersonal skills, with the confidence to build strong working relationships across all levels
• Experience supporting matter management, court administration or document preparation will be highly regarded
• Previous paralegal experience is advantageous but not essential

Who are we?

We are Mallesons. The top-tier independent firm from Australia, a full-service firm trusted on the most complex and consequential matters across our region and around the world. We’ve been part of Australia’s story for almost 200 years and acknowledge Aboriginal and Torres Strait Islander peoples as the traditional owners and custodians of these lands and waters.

Our independence gives us the flexibility to combine our extensive top tier full-service capability with the best advisers in every market. With deep expertise, collective judgment and genuine collaboration, we cut through complexity so our clients can move forward with confidence and make more happen.

Why work with us?

We build careers that go everywhere. Mallesons is a special place to work where anything is possible, ambitions are limitless and diversity and inclusion play an important role. It’s a place where you will collaborate with exceptional colleagues and clients, where you will sharpen your edge and support others to do the same, where you will make a difference you can be proud of. You will have access to a suite of wellbeing initiatives, benefits, policies and process that will support you to achieve your career goals.

Together we learn. Together we master. Together we lead.

Next Steps Pl…