Executive Assistant - Regional Casinos

Job Requirements

Salary Range: $68,000 to $87,000 yearly

Join our Regional Casinos team as an Executive Assistant supporting senior leadership across multiple dynamic gaming and hospitality operations. In this high-impact role, you’ll be the organizational backbone for the Vice President of Regional Casinos and leadership teams, managing schedules, coordinating projects, preparing reports and budgets, and ensuring seamless communication across properties. We’re looking for a polished, highly organized professional who thrives in a fast-paced environment, exercises exceptional discretion, and is passionate about delivering outstanding support and service.

What you will do as an Executive Assistant:

• Constantly represents the Vice President for Regional Casinos, conveying the highest standards of professional appearance, communication and service.
• Administratively supports General Managers/ Operations Managers in all aspects of operational functions
• Acts as first point of contact for leadership staff and team members in providing services and resolving problems.
• Maintains up-to-date policies and procedures for all aspects of the Regional Casino operations; develops working knowledge of all operational aspects of the business.
• Works collaboratively with Turning Stone Resort Casino staff and support services staff to streamline operations and use resources efficiently.
• Manages the calendar and standard correspondence for the Vice President, General Managers and other support management and proactively communicates schedule changes and responses to inquiries, with the goal of providing a high level of service to those interacting with the Vice President.
• Maintains effective filing and organization for Vice President and is able to locate and produce key documents and information upon request.
• May act as a liaison to facilitate team member support services
• Prepares meeting agendas, operating reports, records meeting minutes as needed or assigned; proactively follows up on action items from staff.
• Provides diplomatic feedback and direction to the Vice President’s direct reports in the absence of the Vice President.
• Demonstrates exceptional discretion and confidentiality in handling financial and personnel matters and information.
• Under the direction of the Vice President, produces and manages the annual budget and facilitates the Vice President’s review of labor and expenses, providing regular reports and analysis and bringing concerns to the Vice President’s attention.
• Accurately transcribes dictated memorandums, letters and other correspondence. Promptly distributes memorandums, reports and other correspondence to appropriate staff, maintaining up-to-date distribution lists of all management.

Who We Are:

We are Turning Stone Enterprises, a dynamic organization with a diverse range of business operations. Among our prominent offerings is the Turning Stone Resort Casino, which has received the prestigious Best of New York Gaming Resort award for an impressive six consecutive years. Complementing this flagship property, we operate satellite casinos like YBR Casino & Sports Book, Point Place Casino, and The Lake House at Sylvan Beach. Beyond gaming and hospitality, our portfolio also includes convenience stores, three 18 hole PGA-level golf courses, and other unique ventures.

Work Experience

To be successful as an Executive Assistant, you’ll need:

• Minimum of five years’ experience in providing administrative support to senior leadership in a large organization.
• Previous Supervisory or project management experience preferred.
• Ability to effectively draft written communications, reports and analysis with grammatical accuracy and attention to detail.
• Exceptional professional judgment and discretion in handling sensitive information including financial, personnel and other confidential data.
• Must be able to work independently.
• Exceptional organizational and record-keeping skills.
• Ability to coordinate concurrent projects.
• Proficiency with Windows, Microsoft Office, Access, Power Point, and general office software.
• Must be able to accommodate a flexible work schedule.
• The ability to stand/walk for long periods of time and lift up to 0-10pounds.

What we value:

• Positivity – Team members who are passionate to learn, energetic to hit the ground running and willing to grow in a professional, team-oriented environment with a focus on guest se…