Executive Assistant

Executive Assistant

Full Time + Benefits (Medical, Dental, Vision, 401k with Company Match, PTO)

Job Type: On-site

Shift: Day

Salary Range: $98,000 - $120,000, DOE

Location: Milpitas, CA

Fralock is an engineered solutions provider of specialty components and subassemblies using advanced materials for high reliability, severe environment, and technically challenging applications. We develop and manufacture custom integrated solutions. Established in 1967, we are a critical solutions provider to Fortune 500 corporations, government, and targeted OEMs in a variety of industries including Semiconductor Equipment Manufacturing, Medical and Life Science, Aerospace and Defense , Industrial, Electronics, and Energy. Fralock is headquartered in Valencia, CA with manufacturing locations located throughout Northern and Southern California.

VISION

To be recognized by our customers as a leading solutions provider of proprietary engineered advanced materials for high reliability, severe environment, and technically challenging applications.

MISSION

To create value, profitably grow, and share our success with all stakeholders.

CULTURE

• Respect – We treat others the way they want to be treated.
• Integrity – We practice a high standard of ethics in our business dealings with customers, suppliers, and employees.
• Responsiveness – We have a sense of urgency in responding to internal and external requests and work proactively to solve problems.
• Excellence/Competence – We empower our people to continuously improve and execute high quality work.
• Teamwork – We work together to achieve Fralock business objectives by communicating at a high level, by listening and having clarity in our expectations of one another.
• Individual Accountability and Personal Responsibility – We do what we have committed to do when we committed to doing it. Continuous Improvement across all segments of the company

This position requires access to information controlled under the International Traffic in Arms Regulations (ITAR) or the Export Administration Regulations (EAR), the successful candidate must be a “U.S. person” as defined in the ITAR and EAR (which generally means (i) be a citizen or national of the United States; or (ii) be a lawful permanent resident of the United States; or (iii) have been admitted to the United States as a refugee, or have been granted asylum, as specified under applicable law.

Job Summary

The Executive Assistant provides high-level administrative support to executive leadership while supporting the efficient day-to-day operation of the office. This position serves as a trusted partner to leadership by managing executive priorities, coordinating meetings and communications, supporting administrative and organizational activities, and ensuring timely follow-through on key business needs.

The successful candidate will demonstrate exceptional organization, professionalism, discretion, and sound judgment while effectively managing multiple priorities in a fast-paced environment. This position requires the ability to anticipate executive needs, work independently, and build effective relationships across all levels of the organization.

Key Responsibilities

• Provide high-level, confidential administrative support to executive leadership.
• Manage executive calendars, schedule meetings and appointments, and proactively resolve scheduling conflicts.
• Coordinate travel arrangements, itineraries, accommodations, and expense reporting.
• Prepare and edit correspondence, presentations, reports, agendas, meeting materials, and minutes.
• Coordinate leadership and business meetings, track action items, and follow up to support timely completion.
• Prioritize executive requests, anticipate needs, and ensure assignments and commitments are completed in a timely manner.
• Serve as a professional point of contact between executive leadership, employees, customers, vendors, visitors, and other internal and external stakeholders.
• Handle confidential and sensitive information with a high level of professionalism, discretion, and sound judgment.
• Maintain organized executive records, files, correspondence, and other business documentation.
• Support efficient office operations by coordinating administrative activities, office services, supplies, equipment, and workplace needs.
• Coordinate facility maintenance, repairs, vendors, service providers, and other office-relat…