Executive Assistant to the President

Executive Assistant to the President

Broadway in Hollywood, Los Angeles Office

Broadway in Hollywood, the premier presenter for touring Broadway and live entertainment, is looking for an experienced individual to join our team as Executive Assistant to the President, working out of the Hollywood Pantages Theatre.

Position Summary:

Reporting to the President, the position entails a wide variety of activities essential to the leadership of Broadway in Hollywood. These include handling a broad range of internal and external phone and email inquiries, drafting correspondence, managing complex calendars, coordinating detailed travel itineraries, and completing monthly expense reports. Additionally, this position incorporates collaboration with the Assistant General Manager and Director of Operations in management of the Presidents Club, the Pantages’ premier subscription package. This position is ideal for a candidate interested in gaining insight and experience in general management at a large-scale arts organization.

The ideal candidate will demonstrate a high level of professionalism, excellent attention to detail, sound decision-making, exceptional organizational skills, the ability to maintain discretion in confidential matters, and the capacity to coordinate multiple projects with competing deadlines.

Job Type: Full-Time, Exempt

Schedule: Monday to Friday, 10:00 AM – 6:00 PM, On-Site

Compensation: $72,000 - $77,000 (depending on experience)

Qualifications:

• Bachelor’s degree or equivalent experience.
• A proven track record of strong organizational skills, constituent relations, and superior professionalism and judgment.
• Excellent written and verbal communication skills.
• Precision, attention to detail, and a strong sense of ownership.
• Excellent time management and ability to prioritize tasks.
• Flexibility and the ability to thrive in a fast-paced environment with multiple priorities.
• Ability to represent Broadway in Hollywood and the President with warmth and professionalism to staff, artists, and audiences.
• Experience handling confidential or sensitive information with discretion.
• Passion and knowledge of the Broadway industry is a plus.
• Proficiency with PC platforms, Microsoft Office, and Adobe Acrobat. Experience with database management and ticketing platforms is a plus, but not a requirement.

Responsibilities:

• Manage the President’s calendar, including internal and external meetings with a wide range of stakeholders.
• Support the President with vivid, effective drafts of acknowledgments, communications, and internal messages.
• Execute general office administration such as drafting correspondence and meeting notes, completing expense reports, arranging tickets for guests/VIPs, making restaurant reservations, and coordinating deliveries.
• Develop in-depth knowledge of Broadway in Hollywood’s full spectrum of programs and activities to ensure accurate representation in planning and communication.
• Receive, compile and distribute applicable reporting to staff as directed by President.
• As assigned, manage projects that span multiple departments, collecting input and driving toward deadlines.
• Support the Director of Operations as needed in management of the premier subscription membership, including assisting patrons with Presidents Club memberships, participating in season renewals, answering members’ questions and concerns, processing ticket changes, and additional ticket purchases throughout the season.
• Manage donation requests as instructed by President and Assistant General Manager.
• Collaborate closely with Director of Operations and Assistant General Manager to manage the VIP lounge, including coordinating catering and interfacing with sponsors and vendors.
• In conjunction with Director of Operations, update the information line when a new show begins with applicable information and box office hours.
• Oversee the ordering of all playbills for each production in the season, ensuring accurate quantities and timely delivery.
• Provide vacation coverage to Assistant General Manager and Director of Operations as directed.
• Use creative, proactive problem-solving and executive-level communication to grow the role by adding value beyond the listed functions.

Benefits:

Employee is eligible to receive the standard Company benefits package, including Medical, Dental, Vision, Life/AD&D and Long-Term Disability Insurance, additi…