Executive Administrative Assistant

About Lindsey Harn Group

Lindsey Harn Group is the #1 real estate team by sales volume in San Luis Obispo County, with over 1,500 transactions and $1.38 billion in closed sales. Ranked #4 in Top Small Teams in California and #57 in America by RealTrends + Tom Ferry, we are a fast-paced, high-performing team backed by Christie’s International Real Estate Sereno.

We’re looking for a highly organized, proactive professional who thrives in a fast-paced environment and enjoys keeping operations running smoothly behind the scenes. This role requires someone who is detail-oriented, adaptable, resourceful, and able to manage multiple priorities with a strong sense of urgency and follow-through while maintaining a positive can-do attitude.

The ideal candidate is a quick learner, communicates professionally, takes initiative, and is comfortable supporting both day-to-day business operations and high-level administrative needs. You’ll play a key role in helping the team stay organized, efficient, and client-focused while ensuring tasks and systems are handled accurately and consistently.

What You’ll Do

• Serve as team leads right hand—calendar management, email triage, scheduling, and coordination
• Manage all buyer-side inquiries, follow-ups, and tasks from first contact through contract
• Manage all pre-listing prep tasks through signed contract
• Prepare listing packets, buyer packets, comparative market analyses, and marketing materials
• Coordinate inspections, showings, photography, staging, and vendor communication
• Maintain and update the CRM, MLS entries, and transaction files
• Handle team communication, meeting coordination, and daily operational tasks
• Track and report on inventory, activity, and pipeline metrics to support team operations, planning and trends
• Support marketing efforts including social media, email campaigns, and brochure prep
• Answer and manage the team phone line during business hours

Schedule

• In-office, 5 days a week - 40 hours per week during regular business hours
• Must be available for a consistent in-office presence during business hours

Who You Are

• Exceptionally organized with sharp attention to detail
• Calm under fast paced high pressure environment
• Experience supporting executives, high-producing professionals, or fast-paced teams
• Tech-savvy and eager to learn new systems (CRM, MLS, AI tools)
• Excellent written and verbal communication skills
• Resourceful, adaptable, and eager to help
• Real estate experience is a plus but not required—we’ll train the right person

How to Apply

We take hiring seriously and use a structured process to ensure the best fit for both sides.

To apply, please submit your resume and cover letter.

Qualified applicants will be contacted for next steps. We look forward to hearing from you!

Pay: $34.00 per hour

Work Location: In person