Executive Assistant – Transportation & Fleet Operations

We are seeking a dependable, organized, and motivated Executive Assistant to support the female owner and day-to-day operations of a growing transportation and fleet/automotive business.

This is not a traditional desk-only administrative position. The right candidate will be comfortable answering phones and handling paperwork one minute and helping coordinate drivers, vendors, repair shops, customers, and vehicles the next. This is an excellent opportunity for someone who enjoys variety, takes initiative, and wants the opportunity to grow with a small business.

Sample Duties & Responsibilities

• Open the business/office and assist with daily startup activities
• Answer and return business phone calls, text messages, and customer inquiries
• Maintain organized files, vehicle records, receipts, invoices, and other business paperwork
• Assist with vehicle title paperwork, registrations, and dealership documentation
• Become a Notary Public, if not already commissioned — company will pay associated costs for the right candidate
• Meet repair vendors, parts suppliers, delivery drivers, and other service providers
• Coordinate vehicle repair and service appointments
• Pick up and drop off company drivers at repair shops, service facilities, and vehicle locations
• Occasionally drive the owner or another team member to pick up or deliver vehicles
• Assist with vehicle pickups, deliveries, and other local errands
• Create and maintain Facebook Marketplace and other online vehicle listings
• Take or organize vehicle photos and basic listing information
• Meet customers and clients at the office or vehicle lot
• Assist customers with basic paperwork and direct questions to the appropriate team member
• Help maintain an organized office, vehicle files, keys, and records
• Assist with scheduling, calendars, reminders, and follow-up items
• Communicate professionally with customers, drivers, vendors, repair facilities, and business partners
• Assist the owner with special projects and daily operational needs
• Perform other administrative and operational duties as the businesses continue to grow

What We’re Looking For

The ideal candidate is:

• Dependable, punctual, and trustworthy
• Highly organized and able to manage multiple priorities
• Comfortable working independently without constant supervision
• Professional when dealing with customers and vendors
• Comfortable using a computer, smartphone, email, text messaging, and social media
• Willing to learn the transportation and automotive industries
• Comfortable driving locally and assisting with vehicle-related errands
• Able to maintain confidentiality regarding company, employee, and customer information
• A problem solver who can recognize what needs done and take initiative
• Flexible and comfortable working in a small-business environment where every day can be different

A valid driver’s license and acceptable driving record are required. Automotive, transportation, dealership, office management, customer service, title, or administrative experience is helpful but not required for the right person.

Compensation & Benefits

• $15.00/hour starting pay
• Performance review and opportunity for a raise after 90 days
• Company-provided phone and computer, as needed
• Company-paid Notary Public commission/training, if applicable
• Possible use of a company vehicle for a highly qualified and trusted candidate
• Opportunity to learn multiple areas of transportation, fleet management, vehicle sales, and business operations
• Room for advancement and upward mobility as the companies continue to grow

Growth Opportunity

We are looking for more than someone to simply answer phones or file paperwork. Our goal is to find someone who can become a trusted part of the operation.

For the right candidate, this position has the potential to grow into increased responsibility in office management, fleet coordination, dispatch, dealership administration, customer relations, or operations management, with compensation increasing as responsibilities and performance grow.

If you’re dependable, organized, comfortable around vehicles and people, and looking for an opportunity where your effort can directly impact your advancement, we’d like to hear from you.

To apply, please submit your resume along with a brief introduction explaining why you would be a good fit for this position.

Pay: From $15.00 per hour

Benefits:

• Flexible …