Executive Assistant to Dr. Melita Stancil

Company Description ATILEM® is an outpatient therapeutic organization that integrates clinical, social, cultural, and environmental factors to empower individuals and families. The practice focuses on innovative care for people whose previous treatment approaches have not yielded successful outcomes. Using evidence-based methods, ATILEM® provides direct clinical support and coordinated care tailored to complex needs. The organization emphasizes collaboration among multidisciplinary professionals to deliver comprehensive, person-centered services. Team members contribute to a rigorous, supportive environment dedicated to meaningful and sustainable change.

Role Description The Executive Assistant to Dr. Melita Stancil is a full-time, on-site role based in Manhattan, NY, providing high-level administrative and organizational support. Responsibilities include managing complex calendars, scheduling clinical and professional appointments, and coordinating meetings and communications with clients, partners, and multidisciplinary team members. The role involves preparing and organizing documents, reports, and presentations, handling correspondence, and maintaining accurate records and confidential files. The Executive Assistant will process expense reports, support travel arrangements, and ensure smooth daily operations of the office. This position requires proactive problem-solving, meticulous attention to detail, and a professional presence in a therapeutic, client-centered environment.

Qualifications

• Demonstrated skills in Executive Administrative Assistance and Executive Support for senior clinical or professional leaders.
• Strong Administrative Assistance capabilities, including calendar management, document preparation, and office coordination.
• Experience preparing and tracking Expense Reports and supporting basic financial or billing processes.
• Excellent Communication skills, including clear written communication, professional phone etiquette, and interpersonal collaboration.
• High level of discretion and ability to handle confidential clinical and personal information responsibly.
• Strong organizational and time-management skills, with the ability to prioritize multiple tasks in a fast-paced environment.
• Proficiency with common office software (e.g., word processing, spreadsheets, presentation tools, calendar systems).
• Prior experience in a healthcare, mental health, or professional services setting is beneficial.
• Associate or bachelor’s degree in a relevant field (e.g., Administration, Psychology, Social Sciences, or related discipline) preferred, or equivalent experience.