Executive Assistant - Elite Hedge Fund

Executive Business Partner — Engineering & Strategic Operations

This opportunity is with a client of Andiamo , supporting a globally recognized organization operating at the intersection of technology, data, and high-performance financial systems. The environment is fast-moving, intellectually rigorous, and driven by operational excellence.

About The Role This is far more than a traditional Executive Assistant position. The organization is seeking a highly strategic, exceptionally organized professional to serve as a trusted partner to senior engineering leadership. You’ll operate at the center of critical business priorities—driving execution, improving operational flow, and enabling leaders to focus on high-impact initiatives.

The ideal candidate combines executive-level coordination skills with sharp business judgment, operational awareness, and the ability to thrive in a demanding, detail-oriented environment. This role is ideal for someone who enjoys solving complex organizational challenges, managing competing priorities, and acting as a force multiplier for leadership teams.

What You’ll Do

Executive Partnership & Leadership Support

Manage highly dynamic calendars, travel coordination, and executive communications with precision and strategic prioritization.

Act as a key liaison for internal and external stakeholders, ensuring smooth communication flow and executive preparedness.

Prepare meeting agendas, briefing materials, and leadership documentation that support informed decision-making.

Provide real-time meeting support through detailed note-taking, action tracking, and follow-up coordination.

Anticipate operational needs before issues arise, proactively resolving challenges and improving executive efficiency.

Handle highly sensitive information with professionalism, discretion, and sound judgment.

Strategic Initiative & Project Coordination

Support leadership initiatives by tracking priorities, monitoring progress, and helping ensure organizational alignment.

Assist in the creation of executive communications, presentations, and internal messaging materials.

Coordinate recurring updates, reporting materials, and leadership communications that improve visibility and transparency across teams.

Operational Excellence & Process Improvement

Plan and coordinate leadership meetings, offsites, and strategic reviews, including logistics, agendas, and post-meeting follow-through.

Support onboarding and team engagement activities that contribute to a high-performing organizational culture.

Design and refine workflows, systems, and operational processes that improve productivity and decision-making.

Identify opportunities to streamline operations, reduce friction, and implement scalable organizational improvements.

What You Bring

Experience 7–10+ years supporting senior executives in fast-paced, high-expectation environments.

Strategic Partnership Background operating as a high-level Executive Assistant, Business Partner, Chief of Staff, or similar operational leadership role.

Organizational Excellence Exceptional attention to detail with the ability to manage multiple priorities simultaneously without sacrificing quality.

Communication Skills Outstanding written and verbal communication abilities, including executive-level professionalism and polish.

Operational Mindset Ability to improve processes, coordinate across teams, and bring structure to complex or rapidly changing situations.

Technology Proficiency Strong command of productivity and collaboration tools including Microsoft Office Suite, Slack, Zoom, ServiceNow, and related platforms.

Judgment & Integrity Demonstrated discretion, professionalism, and the ability to navigate sensitive situations with confidence.

Qualifications Bachelor’s degree required.

Experience supporting leadership teams within technology, engineering, finance, or similarly high-performance industries is highly valued.

Ability to operate independently while maintaining strong collaboration across cross-functional teams.

Why This Opportunity Stands Out

Work closely with influential engineering and business leaders on strategic initiatives that drive organizational impact.

Be part of a high-caliber, intellectually challenging environment that value…