Executive Assistant Operations
- Source: LinkedIn
- Ascendo Resources
- On-site
- Brooklyn
- Full-Time
- Mid level
Job Description
Ascendo Resources is currently seeking an Executive Assistant/Operations Coordinator for a full-time, on-site role. Salary range is up to $70,000.
Our client is a ticket brokerage headquartered in Brooklyn’s Boro Park neighborhood. Small on-site team, with a larger remote team internationally. The CEO works from the Brooklyn office. Fast-moving operation with significant back-office complexity.
About the Role
A right-hand role for the CEO — operational and administrative, with a chief-of-staff feel at the small business scale. Operational oversight within a year.
Responsibilities
- Prepare and deliver a daily morning brief covering team task status, the CEO’s calendar, and open items
- Sweep the CEO’s Slack daily; flag unanswered messages and anything drifting
- Run the monthly client reimbursement cycle: reminders, charge confirmations, reconciliation
- Coordinate credit card logistics for face-to-face appointments with sports organizations (collect requests, validate, ship overnight, track, confirm delivery)
- Manage telecom infrastructure supporting the company’s account verification process
- Handle shared inbox routing (forward only, no replies)
- Route incoming communications across operations, accounting, and sales
- Support the CEO on personal matters as needed
- Use AI tools to draft, summarize, and move faster — with judgment to verify before sending
Qualifications
- 1+ years of relevant experience
- Strong written communication — emails, internal briefs, and CEO-facing messages must be tight and clean
- Demonstrated academic achievement
- Comfortable operating independently with minimal direction
- Proactive: identifies issues and acts before being asked
- Brings evidence and a recommended next step — not just a problem
- Willing to support both operational and personal tasks without distinction
- Available for occasional after-hours situations when needed
- Eager to learn AI tools; experience with prompt writing a plus
Compensation & Schedule
- $70,000/year (based on experience)
- On-site, 5 days/week — Brooklyn, NY
- 10 days PTO, increasing annually
- No medical insurance provided
Skills
- slack
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