Administrative - Executive Assistant I

Job#: 3046494 Job Description: Executive Assistant I Location: New York, NY

Schedule: Monday-Friday, 8:00 AM - 5:00 PM

Work Arrangement: Hybrid (4+ days onsite per week)

Duration: 12-Month Contract

Position Overview

We are seeking an organized and proactive Executive Assistant to support senior engineering leadership across multiple business platforms. This role requires exceptional calendar management, meeting coordination, event planning, and administrative support skills in a fast-paced environment.

Key Responsibilities

• Manage complex executive calendars and coordinate meetings across multiple stakeholders.
• Plan and coordinate logistics for meetings, events, and leadership activities.
• Prepare agendas, meeting materials, and follow-up documentation.
• Support recruitment activities, including interview scheduling and candidate coordination.
• Handle a variety of administrative tasks while managing competing priorities.
• Partner effectively with business management, finance, operations, and leadership teams.
• Assist with communications initiatives, newsletters, and leadership engagement activities.

Required Qualifications

• Experience managing multiple priorities in a fast-paced corporate environment.
• Strong calendar management and complex scheduling experience.
• Experience coordinating interviews and supporting recruiting activities.
• Excellent organizational, communication, and stakeholder management skills.
• Proven ability to work collaboratively across cross-functional teams.

Preferred Qualifications

• Interest in supporting leadership communications and strategic initiatives.
• Experience contributing to newsletters, executive communications, or employee engagement programs.

This opportunity is ideal for a highly organized professional who thrives in a dynamic environment and enjoys supporting senior leaders while driving operational excellence.

EEO Employer

Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact our Employee Services Department at [email protected] or 844-463-6178.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico. Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy *Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings …