Executive Assistant / Real Estate

Executive Assistant / Real Estate

Irvine, CA Full-Time Competitive Salary + Bonus

About Us

Shopoff Realty Investments (SRI) is a well-established real estate investment firm with over 30 years of experience delivering value across acquisitions, entitlement, development, and asset management. We are known for our integrity, disciplined approach, and ability to execute complex projects across commercial, multifamily, and residential real estate.

The Opportunity

We are seeking a highly organized, proactive, and detail-oriented professional to support our Senior Vice President of Real Estate Development/Asset Management and the broader Real Estate team.

This is more than a traditional administrative role—this position offers exposure to real estate development projects, investment activities, and cross-functional operations, making it ideal for someone who thrives in a fast-paced, high-impact environment and wants to grow within the real estate industry.

Key Responsibilities

Real Estate & Project Support

• Coordinate development and asset management projects, including tracking timelines and deliverables
• Support due diligence processes, including consultant coordination and documentation
• Assist with contract administration for vendors (tracking, compliance, payments, insurance)
• Prepare and distribute recurring reports for internal stakeholders
• Support development of investment committee materials (agendas, memos, presentations)
• Assist with project-related operational needs, including site coordination

Executive Support

• Manage complex calendars, meetings, travel, and expenses for senior leadership
• Prepare correspondence, reports, and meeting materials
• Coordinate internal meetings, including agendas and logistics
• Serve as a key point of contact for the Real Estate team

Department Operations

• Coordinate events, sponsorships, and marketing-related activities
• Track department memberships, subscriptions, and renewals
• Support compliance-related processes, including coordination with external partners
• Assist with special projects, initiatives, and team operations

What We’re Looking For

Experience

• 3+ years of experience in administrative support, project coordination, or real estate/development environments
• Experience supporting senior leaders or executive teams preferred
• Exposure to real estate development, construction, or asset management

Skills & Competencies

• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• Ability to manage multiple priorities in a fast-paced environment
• High level of professionalism, discretion, and attention to detail
• Proactive mindset with strong problem-solving skills

Technical Skills

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience with Adobe, Google Earth, or similar tools is a plus

Education

• Associate’s degree required; Bachelor’s degree preferred

Still Undecided?

Shopoff is a great place to work. Here are some of the reasons that our employees vote for us as a Top Workplace:

• Voted 2025, 2023, & 2022 Best Places to Work by the Orange County Business Journal and Best Companies Group.
• Exceptional company culture that encourages innovation and empowers all team members to act as leaders by providing the opportunities, training, and tools critical to achieving a successful and meaningful career.
• Industry-leading compensation and benefits package including Gold and Platinum Medical Plan options, flexible spending accounts for medical and dependent care reimbursement, 401(k) with company match and company provided life insurance.
• A world-class work environment with potential for long-term growth and advancement in the industry, paid professional memberships and professional activities (conferences and workshops) and a tuition and certification reimbursement program.
• Paid holidays and generous vacation time; summer hours from June - August (office closes at 3 p.m. each Friday with full pay for the day).

Shopoff Realty Investments (SRI) is a real estate investment firm specializing in offering qualified clients diversified investment opportunities that can be used to create a customized portfolio consistent with their unique financial profiles and goals. For three decades, SRI has built an industry leading reputation for integrit…