Executive Assistant to the Founder

We are seeking a highly organized, proactive Executive Assistant to support the Founder and CEO across business operations, scheduling, events, and travel.

This is an in-person, on-the-go role. A valid driver’s license and genuine comfort driving is required. Expect a mix of administrative work and event execution.

Responsibilities

• Manage and maintain the CEO’s calendar, including scheduling, confirmations, and rescheduling
• Triage and manage the executive inbox, drafting correspondence and flagging priority items
• Drive the CEO to meetings, events, podcast recordings, photo shoots, and airport runs
• Coordinate travel logistics for retreats, speaking engagements, and business trips
• Support planning and on-site execution of live events and retreats, including load-in, setup, vendor coordination, and breakdown
• Coordinate podcast guest scheduling, preparation materials, and follow-up
• Assist with content workflows including scheduling, uploads, captions, and digital asset organization
• Support client and member onboarding, scheduling, and communication
• Track deadlines, deliverables, and sponsor commitments across programs
• Manage receipts, expense tracking, and light bookkeeping handoffs
• Handle personal errands and household coordination as needed

Required Qualifications

• Valid driver’s license
• Comfortable driving in New Jersey and New York City traffic, including highway and city driving
• Located in the New York / New Jersey area with ability to work in person regularly
• Availability for occasional evenings and weekends around events and launches
• 1+ years in an administrative, executive support, or coordinator role
• Excellent written and verbal communication skills
• Strong organizational skills and proven ability to manage competing priorities
• High level of discretion with confidential information
• Proficiency with Google Workspace, Zoom, and general business software

Preferred Qualifications

• Experience supporting a founder, executive, or public-facing professional
• Event production, hospitality, or production coordination background
• Social media, podcast, or content production experience
• Familiarity with the coaching, wellness, or personal development industry
• Experience with Canva, project management tools, or AI tools

What Success Looks Like

The right person anticipates rather than reacts. They notice the gap and close it without being asked, stay calm when plans change, and take genuine ownership of their work.

This role suits someone who wants to grow inside a scaling brand and be close to how it gets built. It is not a fit for someone who needs a fixed, predictable task list every day.

Equal Opportunity

Journey with VRD LLC is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.

Pay: $40,000.00 - $47,840.00 per year

Work Location: Hybrid remote in Manhattan, NY 10022