Executive Assistant

We are seeking a highly organized, proactive, resourceful, and detail-oriented Executive Assistant to support the CEO across both business operations and select personal administrative matters.

This is a high-impact role operating at the center of a fast-growing entrepreneurial company focused on brand management, licensing, partnerships, acquisitions, and global business development.

The Executive Assistant will serve as a trusted right hand to the CEO, helping manage priorities, streamline communication, maintain organization across multiple initiatives, and ensure day-to-day operations run efficiently.

The ideal candidate thrives in fast-paced environments, anticipates needs before they arise, operates with discretion and professionalism, and can seamlessly balance executive business support with select personal coordination responsibilities.

What You’ll Do

Executive & Business Support

• Manage complex executive calendars across multiple time zones, prioritizing internal, investor, partner, and strategic meetings
• Create and manage weekly executive agendas, priorities, and meeting preparation documents
• Schedule recurring touch bases with internal teams, licensees, operators, investors, legal counsel, banks, and external partners
• Coordinate and manage detailed domestic and international business travel, including itineraries, flights, hotels, transportation, dining reservations, meeting schedules, and last-minute adjustments
• Prepare agendas, briefing materials, presentations, reports, and meeting notes
• Track action items and ensure follow-through across key initiatives and ongoing projects
• Help prioritize daily, weekly, and long-term executive initiatives to ensure alignment across the organization

Communication & Relationship Management

• Act as a liaison between the CEO and internal teams, partners, investors, licensees, retailers, operators, and other stakeholders
• Draft, manage, and coordinate professional communications, follow-ups, and outreach
• Maintain and organize executive contact databases by category (investors, licensees, operators, retailers, media, legal, etc.)
• Assist in coordinating follow-ups and relationship management after meetings, conferences, and events
• Coordinate investor communications, scheduling, material distribution, and follow-up processes
• Manage and maintain the CEO’s LinkedIn presence, profile updates, and inbound opportunities

Operational & Project Support

• Help maintain organization across acquisition opportunities, licensing deals, partnerships, and strategic initiatives
• Coordinate with legal, finance, and operational teams to ensure deadlines and deliverables are met
• Track approvals, deliverables, timelines, and pending decisions across active projects and transactions
• Maintain trackers, pipelines, reports, and organizational systems across multiple brands and initiatives
• Assist in preparing presentations, investor materials, decks, and reporting documents
• Support execution of key initiatives across partnerships, licensing, acquisitions, and brand operations

Industry & Event Coordination

• Research and identify relevant industry events, conferences, licensing expos, investor conferences, fashion trade shows, and networking opportunities for executive attendance
• Coordinate executive dinners, hospitality arrangements, meetings, and special events
• Assist with conference scheduling, travel coordination, registrations, and follow-up management

Personal Administrative Support

• Manage personal scheduling, appointments, reservations, family logistics, and select personal administrative matters
• Coordinate personal travel and itinerary management alongside business travel
• Assist with confidential and time-sensitive personal requests as needed
• Help maximize executive productivity by managing both business and select lifestyle logistics seamlessly

What We’re Looking For

• 3–7 years of experience supporting senior executives, founders, or entrepreneurs
• Exceptional organizational, multitasking, and priority management skills
• Strong written and verbal communication abilities
• Ability to anticipate needs and operate proactively with minimal oversight
• Highly resourceful, adaptable, and calm under pressure
• Strong attention to detail and follow-through
• Ability to handle confidential business, financial, legal, and personal information with discretion
• Comfortable operating in a fast-paced, high-growt…