Assistant Project Manager/Estimator

Job Overview

We are seeking a dynamic and organized Assistant Project Manager to join our team and help drive successful project execution from start to finish. In this energetic role, you will support project managers by coordinating tasks, managing schedules, and ensuring seamless communication among team members and clients. Your proactive approach and strong organizational skills will be vital in maintaining project timelines, tracking progress, and facilitating efficient workflows. This paid position offers an exciting opportunity to develop your project management expertise while contributing to impactful projects in a fast-paced environment.

Responsibilities

• Assist project managers in bidding, planning, executing, and closing projects by providing administrative support and coordinating project activities
• Manage project documentation, including reports, schedules, spreadsheets, and correspondence using productivity software such as Microsoft Office and Word processing tools
• Maintain accurate data entry records related to project milestones, budgets, and resource allocations with attention to detail and proofreading accuracy
• Support calendar management for project timelines, meetings, and client communications using calendar management tools
• Facilitate communication with clients, vendors, and team members via phone calls, emails, and multi-line phone systems while practicing professional phone etiquette
• Organize files, maintain filing systems, and handle clerical tasks such as copying, scanning, and filing documents efficiently
• Provide exceptional customer service by addressing inquiries promptly and supporting front desk operations when needed

Qualifications

• Proven office management experience with strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Strong data entry skills with high accuracy; experience with spreadsheets is preferred
• Exceptional communication skills both verbally and in writing; bilingual abilities are a plus
• Previous administrative or clerical experience including calendar management, filing, proofreading, and phone communication
• Technical proficiency with office equipment such as multi-line phone systems and office management tools
• Demonstrated customer service skills with a professional demeanor; experience supporting clients or internal teams is advantageous
• Ability to manage time efficiently while handling multiple responsibilities simultaneously

Join us in a role that empowers you to grow professionally while making a meaningful impact on our projects. We value energetic individuals who thrive on organization, communication excellence, and delivering top-tier support. This position is an excellent stepping stone for those looking to advance their career in project management or administrative roles within a vibrant organization.

Pay: $51,108.55 - $61,550.09 per year

Benefits:

• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Bloomington, IN 47408