Executive Assistant

Job Summary
We are seeking a dynamic and highly organized Temporary Executive Assistant to provide exceptional support to our CEO and leadership team. This role is vital in ensuring smooth daily operations, managing complex schedules, and facilitating effective communication across departments. The ideal candidate will demonstrate proactive problem-solving, excellent organizational skills, and a positive attitude. As an integral part of our team, you will thrive in a fast-paced environment where your multitasking abilities and attention to detail are highly valued.

Duties

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and travel arrangements with precision and efficiency
• Serve as the first point of contact at the front desk, greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Prepare, proofread, and distribute correspondence, reports, and presentations using Microsoft Office and Google Workspace tools
• Handle data entry, filing, and record-keeping tasks to ensure accurate documentation of company activities
• Provide exceptional customer service support by addressing inquiries promptly and professionally via phone or email
• Assist with office management duties such as supply ordering, maintaining office equipment, and overseeing clerical operations

Requirements

• Proven experience as a Nonprofit Executive Assistant or in a similar administrative role with office management responsibilities
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, QuickBooks (or similar accounting software), and data entry skills
• Excellent organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Demonstrated phone etiquette skills with experience managing multi-line phone systems and providing customer support
• Previous experience working in a nonprofit environment supporting executives.
• Strong typing skills along with proofreading capabilities to ensure accuracy in all written communications
• Knowledge of office equipment operation including filing systems, photocopiers, and office technology tools
• Exceptional time management skills coupled with the ability to handle multiple priorities simultaneously

We value dedicated professionals who are eager to contribute their skills in a collaborative environment where growth is encouraged.

Pay: $30.00 - $40.00 per hour

Benefits:

• Employee assistance program
• Employee discount
• Referral program

Work Location: In person