Executive Assistant (Accounting & Real Estate)

About the Role

We are seeking a highly organized, detail-oriented Executive Real Estate Assistant to support our executive team with accounting, bookkeeping, property management, data organization, and real estate operations. This role is ideal for someone who thrives in a fast-paced environment, enjoys multitasking, and has strong financial and administrative experience.

The ideal candidate is proactive, dependable, tech-savvy, and comfortable managing multiple priorities while maintaining a high level of accuracy and professionalism.

Responsibilities

Accounting & Bookkeeping (70%)

• Maintain accurate financial records across multiple companies and LLCs
• Process invoices, payments, deposits, and financial transactions
• Manage bookkeeping and accounting tasks using QuickBooks Desktop
• Assist with budgeting and monthly financial reporting
• Reconcile accounts and maintain organized financial documentation

Data & Administrative Management (15%)

• Organize and manage business and personal financial records
• Maintain spreadsheets, files, and shared documents using Dropbox and Excel
• Assist with tracking bills, expenses, and reporting
• Support executives with administrative and operational tasks

Property Management Support (10%)

• Assist with oversight of residential and commercial properties
• Coordinate with vendors and monitor project completion
• Help address maintenance and property-related issues
• Monitor property security systems and cameras as needed

Research & Development (5%)

• Conduct market and property research for potential real estate projects
• Track industry trends and investment opportunities
• Provide research and operational support to the executive team

Qualifications

• Previous experience in real estate, bookkeeping, executive assistance, or property management preferred
• Please do not apply if you are not extremely comfortable and experienced with QuickBooks Desktop.

*

• Excellent knowledge of bookkeeping and accounting principles
• Proficiency with Microsoft Excel, Dropbox, and related software
• Excellent organizational and time management skills
• Strong attention to detail and accuracy
• Ability to multitask and prioritize effectively
• Strong written and verbal communication skills
• Self-motivated with the ability to work independently

Preferred Qualifications

• Bachelor’s degree in Real Estate, Finance, Business Administration, or related field a plus
• Real estate license is a plus

Requirements

• Valid driver’s license
• Minimum 1 year of Microsoft Excel experience

Compensation & Benefits

• $28.00–$35.00 per hour, depending on experience
• Annual salary equivalent: $58,240–$72,800
• Benefits available

We are looking for someone who is dependable, professional, and eager to grow within a dynamic real estate environment.

Job Type: Full-time

Pay: $28.00 - $35.00 per hour

Experience:

• Microsoft Excel: 1 year (Required)

License/Certification:

• Drivers License, (Required)

Work Location: In person