Executive Assistant II

Job Title: Executive Assistant

Contract Duration: 6 months, possible extension

Work Arrangement: Remote (Must work CST hours)

Pay Range: $35-$40/hour

Summary The Admin Specialist Program is a scaled administrative team supporting core areas of admin support - calendar, expense, travel - at ratios of up to 7:1. This team remotely supports leaders with the goal of giving time back to allow leaders in the program to focus on their most critical and impactful work. This is a temporary contract position.

Responsibilities

• Core Administrative Support
• Provide remote high-volume complex calendaring, travel, and expense support for multiple leaders
• Learn and utilize internal and external tools to provide calendar support
• Effectively communicate with leaders to learn business priorities and apply to support
• Partner with leaders and other Administrative Assistants for meeting coordination
• Provide proactive time management recommendations to leaders
• Provide short-term coverage in-team as needed if bandwidth allows
• Basic Qualifications
• 2+ years of experience providing administrative support to 2 or more executives
• 2+ years of experience managing calendars, travel, and expenses for 2 or more executives
• Experience prioritizing multiple tasks and activities
• Experience with Microsoft Office and Google Suite
• Experience exercising judgment and discretion while utilizing company policies and practices to determine appropriate action
• Experience with a Customer Relationship Management or ticketing system

Education

• BA/BS preferred
• High school diploma or equivalent required
• Experience working with executives is highly preferred.

Must Have Skills

• Master at multitasking
• Master at organization
• Master at communication and proactive approach

Nice-to-have Skills

• Familiarity with concur and outlook.
• Experience supporting multiple executives simultaneously
• Data comfort, Project management sensibility, AI/automation enthusiasm, Google Workspace power-user skills