Executive Assistant & Office Manager, AVC of RSSP (4702C) 86351

Executive Assistant & Office Manager, AVC of RSSP (4702C) 86351 About Berkeley At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California’s diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview Residential and Student Services Programs (RSSP) is part of the Division of Student Affairs under the direction of the Associate Vice Chancellor of RSSP. RSSP provides residential student housing, family housing, facilities services, dining services for undergraduate and graduate students and their families, as well as child care services for students, faculty, and staff. RSSP also provides card access services, conducts a year-round conference business, operates seven campus restaurants, and manages several faculty apartments.

Application Review Date The First Review Date for this job is June 2, 2026

Responsibilities Executive Support for the Associate Vice Chancellor and other members of her leadership team: Understands and prioritizes issues by urgency and allocates calendar time accordingly. Works with appropriate staff members to resolve issues and answer operational and policy questions raised by staff, faculty, students, and external constituents. Makes high-level contacts of a sensitive nature, internally and externally, requiring discretion, diplomacy, and business acumen. Acts as a confidant to RSSP leadership on various staff-related issues and advises on campus protocol and processes. Drafts confidential and routine correspondence on behalf of the RSSP leadership team; this may include campus-wide announcements, division-related documentation, and correspondence to varying constituencies.

Team Support and Supervision: Serves as the senior “Administrative Support Professional” in RSSP; establishes effective working relationships and communications with other administrative assistants. Directs the daily administrative operations for the Associate Vice Chancellor’s office. Hires and manages the student assistant team. Develops and implements efficient, effective systems for managing information, projects, and communications to ensure accurate, timely responses. Attends and manages the agendas for RSSP senior staff meetings, professional development days, and RSSP Leadership Team meetings. Convenes and leads RSSP’s Social Justice Action Team.

Special Projects: Organizes ad hoc working groups on a broad range of issues. Researches, analyzes, summarizes, and reports on current and best practices. Provides background information, talking points, and briefing materials for RSSP leaders.

Event planning: In collaboration with the Berkeley Event Services Team, coordinates all large-scale/high-profile events for RSSP, including but not limited to Service Award celebrations and housing project grand openings.

Required Qualifications

• Minimum of five years (and/or equivalent transferable skills and knowledge) of comparable executive administrative and project support work experience; preferably in a college or university setting.
• Demonstrated ability to work in a student-centered office that advances UC Berkeley’s mission as a premier public institution and to support and contribute…