Bilingual Office Coordinator/Executive Assistant

We are a long-standing small construction company in Escondido seeking a bilingual Executive Assistant / Office Coordinator to support a busy leader and help keep the office running smoothly.

This role requires someone who is highly organized, proactive, dependable, discreet, and professional. You must be able to work well in a changing environment, handle confidential information with a high level of discretion, and represent leadership and the business well with employees, customers, and outside contacts.

Because we are a small business, everyone here wears multiple hats — including ownership. We value people who are helpful, adaptable, and willing to jump in where needed. Our culture is one of rolling up our sleeves, solving problems, and doing what needs to be done, even when it is not formally listed in a job description. If you are looking for a large corporate environment with layers of support and cushy budgets, this is probably not the right fit. If you take pride in being resourceful, organized, and helpful, you may fit in very well here.

We are looking for someone who does not wait around for instructions. The right person will think ahead, anticipate needs, manage competing priorities, and bring order and calm to a fast-moving environment.

What You’ll Do

• Manage and maintain a busy Outlook inbox and calendar
• File emails and information appropriately, flag items needing response, and summarize key communications
• Maintain both work and personal scheduling, including meetings, jobsite visits, family activities, and appointments
• Track customer communication and potential projects using Smartsheet
• Provide administrative support including filing, document organization, data entry, and follow-up
• Order office supplies and help keep office and breakroom areas organized
• Coordinate service providers and basic office/facility needs
• Support onboarding and other HR-related administrative tasks
• Communicate warmly and professionally with employees, customers, vendors, and outside contacts in both English and Spanish
• Handle confidential information with sound judgment and discretion

Qualifications

• Bilingual in English and Spanish
• Experience in executive support, office coordination, or administrative support
• Strong organization, follow-through, and attention to detail
• Strong written and verbal communication skills
• Warm, polished, and professional in person, by phone, and over email
• Able to handle confidential information with excellent discretion
• Comfortable supporting both business and personal scheduling details
• Strong judgment and the ability to anticipate needs
• Proficient in Outlook, Excel, Smartsheet, and general office systems

Pay: $25.50 - $35.50 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Application Question(s):

• Are you available to work in our office from 7:00 AM - 3:30 PM Monday - Friday?

Education:

• Bachelor’s (Preferred)

Experience:

• Human resources: 2 years (Required)
• Executive administrative support: 3 years (Required)
• Office management: 3 years (Required)

Language:

• Spanish (Required)

Work Location: In person