Executive Assistant

Executive Assistant

South San Francisco, CA

Location: South San Francisco, CA, California

Schedule: Full-Time Non-Exempt Hybrid
Department: Finance & HR

Reports to: CFO

Pay Range: $38.46 - $43.27/HR

The salary range for this position is $38.46– $43.27 an hour for employees hired in the Bay Area. The pay range provided in this job posting represents the typical range or starting rate for candidates hired within the Bay Area region. Candidates hired in other California locations may have different starting salaries based on cost of living and market data variations. Factors that may be used to determine your actual starting salary include your education, experience, knowledge, skills, abilities, the market data for your work location, and internal comparisons to other employees in similar roles.

Your Opportunity

Are you interested in being part of positive changes in child welfare services?

Founded in 1975 with locations across California, Aspiranet is a trusted neighbor, partner and care provider that exists to help families thrive. With personalized care, Aspiranet offers a unique blend of services including foster family support, residential care, adoption services, and services for foster youth transitioning to adulthood, mental health services, intensive home-based care, and community-based family resources. We celebrate our values of respect, integrity, courage and hope through our work, and most importantly, our people. Aspiranet staff gain inspiration from human connection and understand that success is the product of teamwork. We seek champions for our mission and those committed to excellence.

Your Future Team

When you work for Aspiranet, you join a committed team whose efforts positively affect children and families.

Your Impact

The Executive Assistant – Finance & Human Resources serves as a senior executive administrative partner to the Chief Financial Officer (CFO) and Chief Human Resources Officer (CHRO), providing equal executive-level support across both functions.

This position combines high-level executive assistance with strategic coordination, organization, project management, and cross-functional collaboration. The Executive Assistant anticipates executive needs, manages complex and competing priorities, coordinates information and workflows, and ensures commitments, decisions, and key initiatives are effectively organized and advanced.

Working closely with the CFO, CHRO, and other internal stakeholders, this position serves as an important coordination point across the executive functions. The Executive Assistant helps create alignment between executives and their leadership teams by ensuring meetings are well organized, information is prepared appropriately, action items are tracked, deadlines are monitored, and communication flows effectively across departments.

The position regularly handles confidential financial, employment, organizational, and executive information and requires exceptional judgment, discretion, professionalism, executive presence, and the ability to operate independently.

Duties and Responsibilities:

• Serve as the senior administrative and organizational partner to the CFO and CHRO, providing equitable support to both executives while proactively managing calendars, meetings, priorities, deadlines, commitments, competing demands, and coordinating the timely submission of invoices for processing.
• Anticipate executive needs and ensure the CFO and CHRO are appropriately prepared for meetings, decisions, presentations, and organizational initiatives by coordinating agendas, reports, presentations, background information, and other executive-level materials.
• Coordinate Finance and Human Resources leadership activities and executive-sponsored initiatives, including scheduling and organizing leadership meetings, preparing materials, documenting key decisions and action items, monitoring deadlines, and supporting consistent follow-through.
• Establish and maintain effective organizational systems for executive priorities, projects, commitments, and deliverables, providing visibility into outstanding actions and proactively identifying scheduling conflicts, dependencies, deadlines, and matters requiring executive attention.
• Serve as a liaison between the CFO and CHRO and their respective teams, consultants, vendors, and other internal and external stakeholders, helping facilitate timely communication, coord…