Job Title: Executive Assistant / Tax Project Administrator

Location: El Segundo, CA

Job Type: Ongoing Contract, W2

Expected Hours: 40 hours per week

Schedule: Monday through Friday, Standard Business Hours (Onsite)

Pay Range: $47 - $49 per hour

Job Description Position Summary

We are seeking an experienced Executive Assistant / Tax Project Administrator to provide high-level administrative and operational support to senior finance leadership within a global organization. This role partners closely with executive leadership to coordinate schedules, meetings, travel, presentations, reporting activities, and departmental operations while ensuring priorities are managed effectively in a fast-paced corporate environment.

The ideal candidate is a polished administrative professional with extensive executive support experience, exceptional organizational skills, and the ability to anticipate needs, manage competing priorities, and maintain confidentiality when handling sensitive information.

Key Responsibilities

• Manage complex executive calendars, scheduling, and meeting coordination for senior leadership.
• Coordinate meetings, prepare agendas, distribute materials, and track follow-up activities.
• Arrange domestic and international travel, including itineraries, accommodations, and logistics.
• Prepare presentations, reports, spreadsheets, and executive correspondence.
• Process expense reports and support administrative financial activities.
• Coordinate vendor setup, purchase orders, invoice processing, and budget tracking activities.
• Maintain department records, documentation, and confidential business information.
• Schedule conference rooms, manage office operations, and support department logistics.
• Collect, organize, and compile information for leadership meetings and special projects.
• Partner with internal teams and external stakeholders across multiple locations and time zones.
• Support executive leadership with ad hoc requests and operational initiatives.
• Maintain professionalism, discretion, and confidentiality in all business interactions.

Required Skills

• Advanced calendar and executive schedule management experience.
• Strong executive administrative support background.
• Excellent verbal and written communication skills.
• Exceptional organizational, multitasking, and prioritization abilities.
• Strong attention to detail and accuracy.
• Ability to handle confidential and sensitive information with discretion.
• Experience coordinating activities across multiple teams and stakeholders.
• Strong problem-solving and decision-making skills.
• Ability to work independently with minimal supervision.
• Expert proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and PowerPoint.

Qualifications

• 7+ years of administrative experience supporting senior executives, executives, or leadership teams.
• Experience managing complex calendars, travel coordination, meeting logistics, and executive communications.
• Bachelor’s degree preferred but not required.
• Previous experience supporting Finance, Accounting, Tax, Corporate, Legal, or Executive Leadership teams is preferred.
• Experience working with global teams and multiple time zones is a plus.

Preferred Backgrounds

• Executive Assistant
• Senior Executive Assistant
• Executive Administrator
• Executive Business Partner
• Senior Administrative Assistant
• Executive Support Specialist
• Office Manager
• Administrative Coordinator

Why Apply?

• Support senior leadership within a globally recognized organization.
• Gain exposure to executive-level business operations and strategic initiatives.
• Work in a highly visible role with broad organizational impact.
• Join a collaborative, professional, and fast-paced environment.
• Competitive compensation and long-term contract opportunity.

Benefits: Paid time off, medical, dental, vision, and 401(k) retirement savings plan available.

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