Executive Assistant to the CEO

Role: Executive Assistant to the CEO

Company: Get Gambit

Location: London, Ontario

Work Location: In person

Job Type: Full-time, Permanent

Pay: $65,000–$85,000 per year, based on experience

Schedule: Monday to Friday, with occasional time-sensitive support as required

Department: Executive Office

Reports To: Founder & CEO

Application Email: [email protected]

About Get Gambit

Get Gambit is a Canadian specialist-led digital health and preventative medicine company focused on personalized, data-driven healthcare. We support patients through advanced biomarker testing, specialist-reviewed assessments, hormone optimization, testosterone therapy, growth hormone protocols, women’s health, weight management, peptide therapy, pharmacy coordination, and ongoing care support.

Our model combines clinical oversight, modern technology, licensed pharmacy support, and premium patient care to deliver a more structured and personalized healthcare experience.

We are a fast-growing, founder-led healthcare company with ambitious plans to expand across Canada and beyond. We are seeking a highly capable, discreet, and proactive Executive Assistant to the CEO to work directly with the Founder & CEO from our London, Ontario head office.

This is an on-site role and is not remote or hybrid.

Position Overview

The Executive Assistant to the CEO will provide high-level administrative, operational, communication, and project support to the Founder & CEO of Get Gambit.

This is not a basic administrative role. The successful candidate will operate as a trusted extension of the CEO’s office, helping manage priorities, calendar flow, communications, meetings, follow-ups, internal projects, documents, vendors, candidates, and cross-functional coordination.

The ideal candidate is highly organized, polished, discreet, fast, resourceful, and comfortable working in a founder-led, high-growth healthcare environment. You must be able to anticipate needs, protect the CEO’s time, manage confidential information, and follow through without constant supervision.

This role is best suited for someone who enjoys structure, accountability, execution, and working close to the center of a growing business.

Key Responsibilities

Executive Calendar and Time Management

• Manage and optimize the CEO’s daily, weekly, and monthly calendar.
• Prioritize meetings, calls, deadlines, and follow-ups based on business importance.
• Coordinate internal and external meetings with leadership, clinical teams, pharmacy teams, vendors, partners, advisors, legal/accounting contacts, and other stakeholders.
• Protect focused work time and reduce unnecessary scheduling conflicts.
• Prepare daily and weekly priority summaries for the CEO.
• Ensure the CEO is properly briefed before meetings.
• Anticipate scheduling needs and proactively resolve conflicts.
• Coordinate travel, accommodations, itineraries, events, and meeting logistics when required.

Inbox, Communication, and Follow-Up Management

• Help monitor, organize, and prioritize CEO communications.
• Draft professional emails, memos, internal updates, follow-up notes, and external correspondence.
• Track outstanding replies, commitments, and decisions.
• Ensure important messages and follow-ups do not fall through the cracks.
• Maintain a high standard of tone, accuracy, confidentiality, and professionalism in all written communication.
• Coordinate communication between the CEO and internal departments.
• Act as a professional gatekeeper while maintaining positive relationships across the company.

Meeting Preparation and Documentation

• Prepare meeting agendas, briefing notes, background documents, and relevant materials.
• Attend selected meetings to take notes, capture decisions, and document action items.
• Distribute meeting summaries and follow-up tasks.
• Track owners, deadlines, and completion status for action items.
• Maintain organized records of executive decisions, project updates, and key documents.
• Ensure meetings are purposeful, prepared, and followed by clear execution.

Project and Operations Support

• Support the CEO with cross-functional projects across operations, clinical services, pharmacy, marketing, technology, finance, HR, partnerships, and growth.
• Help coordinate project timelines, task lists, dependencies, and follow-ups.
• Track progress across multiple priorities and provide concise updates.
• Id…