Senior Executive Assistant to CEO (Contract)

• This is a contract position for a 6 month duration
• MongoDB is seeking a Senior Executive Assistant to support our Chief Executive Officer. Your day will consist of managing and prioritizing a steady stream of requests, meetings, and travel
• You will work closely with the Executive Leadership Team and cross-functional partners to ensure your executive is available, well-prepared, and positioned to make business decisions in a timely and efficient manner
• Manage multiple requests and priorities of the CEO while staying calm under pressure, exercising judgment, and seeing beyond the day-to-day to anticipate changing needs
• Manage the CEO’s calendar meticulously and thoughtfully, coordinating all meetings and calls, including video conferencing and team events
• Manage all travel and expenses, with the ability to handle international itineraries and last-minute changes
• Lead, drive, and execute various team events and offsite meetings, including ushering contracts through the procurement process and accounts payable for payment; at times, assist with onsite event logistics, which may require travel
• Liaise with executives and cross-functional partners to draft, create, and review correspondence, spreadsheets, slide decks, and meeting agendas
• Track action items and key issues to closure with a high degree of integrity and accountability
• Think and plan ahead, delegate responsibilities appropriately, and manage time effectively
• Work very closely with members of the Executive Leadership Team and act as the eyes and ears on the ground, escalating information to the CEO as required
• Assist with or deliver special assignments and projects, such as research, analysis, and executive priorities, as needed
• Travel periodically to MongoDB offices for group meetings and in-person collaboration

Benefits

• Rich health insurance coverage
• Virtual & on-site fitness classes
• Health screenings & telemedicine
• Access to transgender-inclusive health insurance coverage
• Global and internal mobility opportunities
• Equity & Employee Stock Purchase Program
• Pension & retirement programs
• Income Protection
• Flexible PTO is offered to every US employee & competitive time off policies for non-US employees
• Employee Assistance Program
• Mental health counseling
• Free meditation app access
• Fertility & adoption financial assistance
• Parental counseling for new parents
• 4 weeks of emergency care leave
• 20 weeks of fully paid gender neutral parental leave & flexible work arrangements- The right candidate will be able to balance the needs and requirements of their executive as well as other stakeholders and be ready to pitch in wherever necessary
• You should feel comfortable interacting with senior executives and their assistants to coordinate meetings and other business activities. You should be able to manage multiple projects with a focus on the details to ensure accuracy with sensitive information
• You should be comfortable working in a fast-paced environment with quickly changing priorities while remaining calm, efficient, and highly organized
• Strong understanding of global time zones
• Proficiency with Google Workspace or similar tools, and video conferencing platforms
• Demonstrated high level of accountability and critical thinking
• Experience managing the complexities of domestic and international travel
• Highly organized with meticulous attention to detail and significant experience managing complex calendars
• Strong verbal and written communication skills
• Takes feedback well, while also being able to work autonomously with little direction and make decisions as needed
• Open to working the flexible hours demanded by this position
• Proven ability to remain calm under pressure, exercise sound judgment, and anticipate changing priorities
• Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with highly sensitive and confidential material
• 8+ years of experience supporting one or more senior executives, or other relevant experience working directly with executives
• Ability to operate with urgency across changing priorities
• Bachelor’s degree or equivalent relevant work experience