Executive Assistant Administrator

Job Description:

At Piper Sandler, we connect capital with opportunity to build a better future.

We believe that diverse teams with unique backgrounds, skills and experiences yield more innovative solutions. This is reflected in our commitment to engage, hire, and retain bright, committed people to work in partnership within an inclusive environment that allows each person to achieve personal success and add value to our teams and communities.

We are currently looking for Executive Assistant to support the Investment Banking team in San Francisco, CA.

The primary objective of this position is to provide a high-level of professional support for the banking team within the San Francisco-based Investment Banking group. The ideal candidate enjoys working in-person in a fast-paced and dynamic environment; possesses the ability to navigate multiple projects, priorities, and deadlines with strong organizational skills; and displays a professional demeanor and appropriacy to interact with senior partners, clients, and colleagues. The ideal candidate is a natural team player and works well in a collaborative environment and has familiarity with financial/banking industry. This is a non-exempt, hourly position.

Essential Duties & Responsibilities

• Execute a broad variety of administrative tasks for multiple partners and senior bankers, including fully managing active calendars, utilizing Zoom and Microsoft Teams
• Arrange and rearrange travel itineraries, including air, automobile, hotel and restaurants
• Word-processing and desktop publishing utilizing Microsoft suite and a variety of additional software. Documents include: pitchbooks, correspondence, engagement and commitment letters, memorandums, invoices, reports, and tracking sheets
• Manage outbound packaging and mailing of client correspondence and packages
• Compile expense reports for assigned bankers according to company policy utilizing Concur and reconcile corporate Visa accounts
• Contribute proficiently and skillfully to the CRM database by updating contact information, entering call notes, assisting with deal process tracking, creating, and maintaining distribution lists. Additionally maintaining accurate pipelines and forecast
• Exercise discretion in committing time and evaluating needs. Advise of time-sensitive and priority issues, ensuring appropriate follow-up
• Maintain discretion in dealing with confidential information and sensitive materials
• Ownership of coordinating internal and external meetings, dinners, events, conferences both on-site and off-site locations, negotiating contracts with restaurants and meeting facilities
• Ability to perform diplomatically while managing competing priorities and varying banker expectations.
• Assist with the on-boarding of new banking team members
• Develop excellent relationships with external clients and internal partners throughout the company
• Assume other related responsibilities as required or requested
• Willingness to work overtime during conference/event prep

Why should you join Piper Sandler as an Executive Assistant?

• Competitive annual bonus structure in addition to base pay
• Work life balance with generous PTO and 10 Federal Holidays
• Opportunities for training & professional development, on-demand, throughout the year
• Collaborative and supportive team environment where your contributions are recognized and rewarded

As a leading investment bank, we enable growth and success for our clients through deep sector expertise, candid advice and a differentiated, highly productive culture.

Our investment banking clients have access to unparalleled guidance through our deep product and sector expertise and ready access to global capital. We take pride in providing our clients with thoughtful advice and diligent execution, no matter the economic environment. Our investment banking group partners with corporate clients and financial sponsors to provide advisory and financing services related to mergers and acquisitions, equity and debt capital markets, private placements, restructuring and corporate & venture services. We offer in-depth knowledge and industry relationships in our core sectors of chemicals, consumer, diversified industrials & services, energy & power, financial services, healthcare and technology. Learn more about our investment banking team here.

Piper Sandler values a strong culture dedicated to the emotional and physical well-being of our employees. Learn mo…