Executive Assistant to ED

Job Title: Executive Assistant / CEO Gatekeeper

Compensation: Approximately $25/hour, full-time; $52,000 annually

Status: Full-time; non-exempt hourly unless HR/payroll review determines otherwise

ME Inc. is hiring a full-time Executive Assistant / CEO Gatekeeper to support the Executive Director with calendar management,

communication, meeting preparation, follow-up, board support, and organizational coordination. This role requires discretion, warmth,

structure, and the ability to protect executive time while serving families and partners with professionalism.

Key Responsibilities:-

• Manage CEO calendar, appointments, meeting requests, confirmations, travel/logistics, and reminders.
• Screen requests for CEO time and route operational matters to the Director of Operations.
• Prepare agendas, meeting packets, board documents, partner follow-ups, and executive correspondence.
• Track CEO commitments and ensure follow-up items are completed or delegated.
• Manage high-priority email drafts, partner communication, thank-you notes, and scheduling outreach.
• Maintain executive files, board folders, event folders, contracts, and organizational records.

Qualifications:

• 2+ years of executive, administrative, nonprofit, ministry, school, or program support experience preferred.
• Excellent written communication, organization, confidentiality, and follow-through.
• Ability to lovingly but firmly protect access to the CEO and uphold chain of command.
• Strong Google Workspace, calendar, email, and document management skills.