Executive Assistant

EXECUTIVE ASSISTANT-PRIVATE EQUITY (must have experience planning private jet travel)

Position Details

📍 Location: West LA

🏢 Schedule: 100% in-office

💰 Compensation: $130K, plus a strong bonus and excellent benefits package

College degree is required (bachelors)

Our client is seeking an Executive Assistant to support a team in the Founding Partners’ office. This individual will provide high-level administrative support, manage complex schedules and extensive travel arrangements— including private jet travel —and anticipate the needs of senior executives in a high-stakes environment.

***Please note, we are only submitting EA candidates that have experience with Private Jet travel coordination.

Key Responsibilities

• Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and task prioritization

• Coordinate complex domestic and international travel, including private jet travel, itineraries, ground transportation, accommodations, and other logistics

• Coordinate and prepare meeting materials, ensuring executives are fully prepared and all details are handled

• Handle confidential and sensitive information with the highest level of discretion

• Serve as a gatekeeper, managing incoming calls, emails, and requests to ensure executives’ time is used efficiently

• Liaise with internal and external stakeholders while maintaining a high level of professionalism

• Assist with planning and executing company meetings, conferences, off-site events, and other special events

• Manage and track expenses, prepare expense reports, and ensure timely processing

• Assist with presentations, reports, and other documents as needed

Qualifications

• 3+ years of Executive Assistant experience, preferably within private equity, finance, or another fast-paced professional environment

• Bachelor’s degree required

• Proven experience coordinating complex travel arrangements; private jet experience strongly preferred

• Strong proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook

• Excellent written and verbal communication skills

• Ability to anticipate needs, take initiative, and remain calm and composed under pressure

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the State of California Fair Chance Initiative for Hiring.