Executive Assistant

Position Summary
Crossborder Development Corporation is seeking a highly organized, detail-oriented, and adaptable Executive Assistant to provide direct support to the CEO while also assisting with recruiting, HR, social media, immigration, and general office operations. This is a hands-on role for someone who enjoys variety, can manage multiple priorities, and is comfortable taking ownership of tasks and following them through to completion.

The right person will be dependable, professional, comfortable working with clients and candidates, and able to handle confidential information with discretion. This position offers significant room for growth as the company continues to expand, particularly for someone interested in developing experience in human resources, recruiting, immigration, marketing, and business operations.

Key Responsibilities

· Manage and maintain the CEO’s calendar, including scheduling meetings, appointments, calls, and follow-ups.

· Assist with coordinating and updating employee calendars, meetings, and internal scheduling as needed.

· Schedule candidate interviews and assist with initial candidate screening and recruiting coordination.

· Communicate professionally with candidates, clients, employees, vendors, and other business contacts by phone, email, and in person.

· Provide administrative support for HR projects, onboarding, employee documentation, recruiting, and other day-to-day HR needs.

· Assist with immigration paperwork, forms, supporting documentation, data entry, and file organization with a high degree of accuracy and attention to detail.

· Support the company’s social media presence, including drafting, scheduling, posting, sharing, and monitoring content, with a particular focus on LinkedIn.

· Maintain spreadsheets, trackers, databases, electronic files, and other company records.

· Prepare and format correspondence, reports, presentations, documents, and other materials

· Track action items, deadlines, and follow-ups to help ensure projects and priorities continue moving forward.

· Assist with general office organization, phone coverage, correspondence, meeting preparation, and other administrative needs.

· Help coordinate travel, events, meetings, and company activities when needed.

· Maintain confidentiality and exercise sound judgment when handling employee, client, immigration, financial, and business information.

· Take on additional projects and responsibilities as the position grows and business needs evolve.

Required Qualifications

· Strong organizational skills with exceptional attention to detail and accuracy.

· Excellent written and verbal communication skills with a strong customer-service mindset.

· Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.

· Comfort using social media platforms for professional and business purposes; experience with LinkedIn is strongly preferred.

· Familiarity with AI tools and emerging technology, with the ability to use AI effectively and responsibly to support administrative tasks, research, communication, organization, and overall efficiency.

· Strong data-entry skills and the ability to accurately manage detailed forms, records, and documentation.

· Ability to manage calendars, schedules, deadlines, and competing priorities.

· Professional judgment and the ability to maintain strict confidentiality.

· Self-motivated, dependable, and comfortable working independently while also being part of a small, collaborative team.

· Ability to learn new software, systems, processes, and subject matter quickly.

· Flexibility and willingness to assist wherever needed in a growing business environment.

Preferred Qualifications

• Previous experience in an executive assistant, administrative assistant, office support, recruiting, or HR-related role.
• Previous experience scheduling interviews, communicating with candidates, or supporting a recruiting process.
• Background in human resources or a genuine interest in developing a career in HR, recruiting, or business operations.
• Experience creating or managing professional social media content.
• Experience working in a small business, consulting firm, professional services environment, or other fast-paced setting.

What We’re Looking For

This role will be a good fit for someone who likes being the person who keeps things organized behind the scenes, notices the details others may miss, and is comfortable shifting …