Executive Assistant

ROLE IS TEMP AND ON-SITE

**MUST HAVE EXECUTIVE ASSISTANT EXPERIENCE IN A HEALTHCARE SETTING**

$27/hr W2

3 month contract

MINIMUM REQUIREMENTS: HSD/GED AND BACHELOR’S DEGREE

Minimum experience: 4 years Progressive responsibility in office administration with a background of customer service

Preferred: 2 years College degree in Business, Accounting, Computer Operations & Applications

Job Summary:

Key Job Responsibilities

• Provides administrative support to executive level and coordinates the administrative activities of the office.
• Demonstrates initiative, resourcefulness and problem-solving skills in applying a detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger Health System in organizing and prioritizing work, establishing procedures and systems and ensuring the orderly and timely flow of business through the office.
• Maintains supervisor’s calendar, screens calls, schedules meetings, takes minutes at meetings, schedules travel reservations, types correspondence and reports; and performs related duties as required.
• Coordinates/ administers human resource, payroll functions and participates in maintaining departmental budgetary considerations.

Primary Duties and Responsibilities

•Screens and prioritizes calls and appointments, routes inquiries to other levels of the organization as

appropriate. Maintains supervisor’s calendar, schedules appointments and meetings, makes travel

arrangements. Arranges meetings hosted by the department, coordinating meeting rooms, contacting

attendees, facilitating their attendance, ensuring that required informational materials and equipment are

provided

•Types from rough draft or verbal instruction, correspondence, narrative and statistical and reports. Takes

and transcribes minutes of meetings. Composes more routine business correspondence for supervisor

signature independently or with minimal direction. Ensures that spelling, punctuation and grammar are

correct.

•Establishes office filing system and database records for office. Prepares periodic, recurring reports from

database. Creates special reports and new file and database systems on own initiative as required.

Researches, gathers, edits, compiles, and organizes information from other departments, outside agencies,

etc. in response to requests for special reports

•Reviews various financial, business and related reports and data; edits for error and makes corrections as

necessary, coordinating such action with data originator. Notes variations in data or performance from

expectations and ensures that they are brought to the attention of supervisor for action as necessary.

• Coordinates projects, including assisting in: task completion management, setting deadlines, monitoring

budgets, maintaining project timelines and associated deliverables.

• Reviews ‘Kronos’ the departmental employee time keeping system per pay period and signs off appropriately.