Executive Assistant to the Director (Exempt)

The Position

The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city’s historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.

Why join the City of Oakland, Oakland Public Library?

The City of Oakland is currently recruiting to fill one (1) Executive Assistant to the Director position at the Oakland Public Library (OPL). The Oakland Public Library empowers all people to explore, connect and grow. Through our eighteen (18) branches over four-hundred dedicated employees serve multiple communities located within the Cities of Oakland, Piedmont, and Emeryville.

OPL is an indispensable partner in transforming lives through robust equity and diversity initiatives, responsive services, and unique programming adapted to serve the needs of a multifaceted community. We champion a future filled with joy for all people, and our staff actively engages community partners to envision, develop and promote our evolving services.

We are looking for someone who is:

• Highly organized and detail oriented. You can successfully balance multiple assignments, maintain accurate records, and ensure work products are completed thoroughly, accurately, and in compliance with established procedures and deadlines.
• Self motivated and proactive. You work independently, take initiative, exercise sound judgment, and use available resources to identify solutions and move work forward in a fast paced environment.
• A strong relationship builder and collaborator. You communicate effectively and maintain positive working relationships with internal and external stakeholders, including Friends groups, library staff, community partners, volunteers, and other City departments.
• Responsive and customer focused. You provide timely, professional, and courteous support while helping staff, patrons, and community members navigate questions, requests, and operational needs.
• Adaptable and service driven. You are comfortable managing changing priorities, supporting multiple projects at once, and contributing to a collaborative team environment focused on public service and community impact.

What you will be typically be responsible for:

• Serving as liaison to the Library Commission and supporting public meetings.
• Coordinating agenda reports and legislative processes.
• Maintaining organized and compliant administrative records.
• Providing administrative and operational support to Library leadership.
• Representing Oakland Public Library with professionalism and excellent customer service.

Working for the City of Oakland

A few reasons you might love this job:

• You will play a key role in Library leadership and operations.
• This position works closely with the Library Director and Management Team and helps support important initiatives, projects, and organizational priorities across Oakland Public Library.
• You will work alongside passionate public servants committed to Oakland communities.
• You will collaborate with colleagues, commissioners, community partners, and stakeholders who care deeply about providing meaningful and equitable public library services.
• You will have a high level of responsibility, visibility, and autonomy.
• You will have opportunities to make a meaningful impact.

A few challenges you might face in this job:

• You will regularly work with a wide range of stakeholders and competing priorities.
• You will manage time sensitive tasks and complex coordination efforts.
• You will handle sensitive and confidential information.
• You will balance operational support with strategic priorities.

Competencies Required:

• Action & Results Focused (Taking Initiative): Initiating tasks and focusing on accomplishment
• Attention to Detail: Focusing on the details of work content, work steps, and final work products
• Building & Maintaining Relationships: *Establishing rapport and maintaining mutually productive rela…