Temporary Executive Assistant, Marketing & Communications

About Sotheby’s Established in 1744, Sotheby’s promotes access and ownership of exceptional art and luxury objects through auctions, private sales and retail. Our deep expertise across 70 selling categories is supported by a leading technology platform and a global network of specialists spanning 40 countries. Selling categories include Contemporary Art, Modern and Impressionist Art, Old Masters, Chinese Works of Art, Jewelry, Watches, Wine and Spirits and Design, as well as collectible cars and real estate through RM Sotheby’s and Concierge. Sotheby’s Financial Services is a leading art lender and provides capital solutions for collectors around the world, having originated more than $12 billion in loans since its inception. Sotheby’s new global headquarters is now open at the iconic Breuer building at 945 Madison Avenue in New York City.

THE ROLE To provide support to the Chief Marketing Officer and Global Head of Media Relations and, as needed, the Marketing & European Press Teams.

Responsibilities

• Email/Diary management:

• Continuous review of incoming emails and calls, to ensure both CMO & Global Head of Media Relations is immediately aware of everything needing urgent response & attention

• Appropriately delegate, escalate and manage email, requests & diary on behalf of CMO & Global Head of Media Relations

• Implement and maintain effecting filing system for CMO & Global Head of Media Relations
• Conducting research to help shape communications aspects of proposals & pitches
• Preparing PowerPoint presentations for internal meetings/communications
• Managing press monitoring service & data analysis - analysing and evaluating PR coverage
• Management of global calendar of art world and Sotheby’s events and communications activities for departmental planning and reference
• Assist with travel itineraries, expenses and scheduling meetings for the CMO & Global Head of Media Relations, as well as help with other projects as needed
• Organising and minuting team meetings
• Attending meetings in CMO / Global Head of Media Relations or others’ stead as needed
• Assisting with marketing, communications and social campaigns
• Assisting with organising marketing/ PR events
• Monitoring industry news and competitor brands

Ideal Experience & Competencies

• 3+ years of relevant professional experience
• Excellent communication skills (both written and spoken)
• High level of thoroughness and organisation, with a good eye for detail and the ability to prioritise tasks
• Competence in variety of programmes (word, excel, powerpoint, photoshop)
• Discretion with confidential information
• Reliable team player, calm under pressure

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