Executive Personal Assistant

Company Description ELEXANA LLC is an independent Electromagnetic Integrity Engineering™ firm that focuses on designing, evaluating, and improving electrical and electronic systems where reliable performance is critical. The company helps clients address electromagnetic interference (EMI), enhance electromagnetic compatibility (EMC), evaluate electromagnetic fields (EMF), and engineer grounding, bonding, and power quality solutions. ELEXANA serves a wide range of industries, including healthcare, advanced manufacturing, pharmaceuticals, research laboratories, nuclear and fusion energy, industrial automation, aerospace, defense, and data centers. Guided by the principle that every engineering measurement should inform a design decision, ELEXANA’s mission is to ensure electrical and electronic systems operate safely, reliably, and predictably within their electromagnetic environment.

Role Description The Executive Personal Assistant is a full-time, hybrid role based in New York, NY, with flexibility for some work from home. In this role, the assistant supports senior leadership by managing calendars and schedules, coordinating meetings, appointments, and travel arrangements, and handling confidential communications. Day-to-day responsibilities include organizing and prioritizing correspondence, preparing documents and presentations, maintaining records and files, and assisting with personal and professional tasks to optimize executive productivity. The assistant will liaise with internal and external stakeholders, ensure timely follow-ups, and help streamline workflows and logistics to support the firm’s ongoing projects and client engagements.

Qualifications

• Strong Personal Assistance skills, including discretion, reliability, and the ability to anticipate needs.
• Executive Administrative Assistance experience, with expertise in supporting senior leaders and managing complex responsibilities.
• Excellent Communication abilities, both written and verbal, for interacting with diverse stakeholders and drafting professional correspondence.
• Proficient Diary Management and scheduling capabilities, including calendar coordination, meeting planning, and travel logistics.
• Solid Clerical Skills, such as document preparation, filing, data entry, and basic office management.
• High level of organization, attention to detail, and ability to manage multiple priorities in a fast-paced environment.
• Comfort with hybrid work arrangements and digital tools (e.g., email, video conferencing, productivity software, and cloud-based collaboration platforms).
• Prior experience in a technical, consulting, or professional services environment is an advantage; associate or bachelor’s degree in business, communications, or a related field is preferred.