Executive Assistant

COMPANY: Investment Firm

POSITION: Executive Assistant to the Legal Team

LOCATION: New York, NY - In office Monday-Friday

HOURS: 9:00AM - 6:00PM with flexibility for extended hours as needed

COMPENSATION: $110-140K DOE + Bonus Eligible + Benefits

BACHELOR’S DEGREE: Required

Our client, an investment firm, is looking for a professional, highly organized, and efficient EA to support their legal team. The role supports multiple executives; experience supporting a team is required. The ideal candidate will have prior experience at a legal firm or supporting a legal department.

Responsibilities of the Executive Assistant:

-Manage complex calendars, coordinate internal and external meetings, and resolve scheduling conflicts

-Arrange domestic and international travel, including flights, accommodations, ground transportation, and itineraries

-Prepare meeting materials, presentations, and reports for client and internal use

-Track deadlines, follow up on action items, and ensure timely completion of deliverables

-Screen phone calls and correspondence; serve as a professional point of contact for clients and internal departments

-Prepare, proofread, format, and distribute documents, correspondence, and client communications

-Redline agreements, engagement letters, investment documents, and internal drafts for review and execution

-Process and reconcile expense reports in accordance with firm policy

-Support special projects and/or compliance requests

Requirements of the Executive Assistant:

-Bachelor’s degree required

-3-7 years’ experience working in a fast-paced environment

-Prior experience with attorneys/legal is required

-Proficiency using G-Suite

-Highly organized with hyper attention to detail

-Strong interpersonal skills

-Proactive problem solver