Executive Assistant

Executive Assistant to Founder

Affinity Home Care + Personal Brand

Location: Long Beach NY
Job Type: Full-Time (Part-Time considered for exceptional fit)

About the Role

We are seeking a highly organized, proactive Executive Assistant to support the Founder of a luxury concierge home care company and a growing personal brand. This is a high-trust, high-responsibility role for someone who thrives in a fast-paced environment, anticipates needs, and takes ownership of outcomes.

This position goes beyond administrative support. You will act as a true right hand—helping manage priorities, communication, and execution across multiple initiatives.

Key Responsibilities

• Manage and prioritize the Founder’s calendar, meetings, and scheduling
• Handle email correspondence, follow-ups, and task tracking
• Prepare meeting agendas, notes, and action items
• Coordinate with internal team members and external partners
• Track projects and deadlines across business and personal brand initiatives
• Organize documents, files, and systems to ensure efficiency
• Support light project management and operations
• Flag issues early and propose solutions
• Maintain confidentiality and discretion at all times

Qualifications

• 2+ years experience as an Executive Assistant, Personal Assistant, or similar role
• Exceptional organizational and time-management skills
• Strong written and verbal communication
• Ability to manage multiple priorities without dropping details
• Calm, professional, and emotionally mature under pressure
• Proactive and self-directed; does not require constant supervision
• Comfortable working with a strong, fast-moving founder
• High level of integrity and discretion

Preferred Qualifications

• Experience supporting an entrepreneur or founder
• Familiarity with Google Workspace, scheduling tools, and task management systems
• NYC-based with flexibility for in-person meetings as needed

What We Offer

• Direct mentorship from a founder building and scaling a high-impact business
• Meaningful responsibility and proximity to leadership decisions
• Opportunity for long-term growth into senior operations or leadership roles
• Competitive compensation based on experience
• Hybrid flexibility

How to Apply

Please submit:

• Your resume
• A brief cover note explaining why you’re a strong fit
• One example of a time you took initiative or ownership without being asked

Job Type: Full-time

Pay: $65,000.00 - $75,000.00 per year

Benefits:

• Health insurance
• Paid time off

Application Question(s):

• Are you passionate about making a difference?

Education:

• Bachelor’s (Required)

Experience:

• Executive administrative support: 1 year (Required)
• Assistant manager: 1 year (Required)
• Customer relationship management: 1 year (Required)
• Social media management: 1 year (Required)
• Content creation: 1 year (Required)
• Communication skills: 1 year (Required)
• Public relations: 1 year (Required)
• Direct marketing: 1 year (Required)
• Event planning: 1 year (Required)
• Social media marketing: 1 year (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person