Executive Assistant to The General Counsel

Job Requirements

Salary Range: $75,000 to $87,000 yearly

The General Counsel/Senior Vice President for Administration seeks a poised and professional Executive Assistant to provide executive level administrative support. The Executive Assistant will be the primary point of contact regarding the General Counsel/Senior Vice President for Administration’s demanding and complex schedule. This person must manage multiple assignments effectively, anticipate and prioritize the General Counsel/Senior Vice President for Administration’s time, use independent judgment in decision making to accomplish tasks that are urgent, confidential and sensitive in nature, and exhibit a high degree of professionalism and trustworthiness. The Executive Assistant must be a team player, with excellent interpersonal skills to collaborate with team members supporting the Oneida Indian Nation and Turning Stone Enterprises leadership team.

Your day-to-day as an Executive Assistant with us:

• Provide high-level legal administrative support for the General Counsel/Senior Vice President for Administration and assigned staff, performing a variety of secretarial, technical and administrative functions.
• Work with executive and administrative assistants to quickly and effectively schedule and make real-time adjustments to the General Counsel/Senior Vice President for Administration’s calendar.
• Schedule in-person and Zoom meetings; arrange conference space as necessary; coordinate catering, equipment and/or A/V needs; assemble and disseminate materials.
• Develop and maintain excellent relationships with team members and leadership at the highest levels at the Oneida Indian Nation and Turning Stone Enterprises, and with internal stakeholders, outside law firms, consultants and other contacts.
• Generate reports, presentations and other materials in various formats (Word, PowerPoint, Excel), including highly complex and confidential materials.
• Draft, proofread, and conduct fact checking of documents and correspondence.
• Answer routine requests and matters; follows established rules and procedures in responding to requests and redirecting items to other team members.
• Perform a variety of clerical functions such as answering and directing telephone calls, making travel arrangements, scheduling appointments, preparing expense reports, processing invoices and ordering equipment and supplies.
• Maintain follow-up/reminder systems to insure timely completion of projects.
• Quickly troubleshoot technology issues.
• Organize and manage physical and electronic records in the Legal Department’s electronic document management system.
• Perform other office-wide duties as needed.

Who We Are:

We are Turning Stone Enterprises, a dynamic organization with a diverse range of business operations. Among our prominent offerings is the Turning Stone Resort Casino, which has received the prestigious Best of New York Gaming Resort award for an impressive six consecutive years. Complementing this flagship property, we operate satellite casinos like YBR Casino & Sports Book, Point Place Casino, and The Lake House at Sylvan Beach. Beyond gaming and hospitality, our portfolio also includes convenience stores, three 18 hole PGA-level golf courses, and other unique ventures.

Work Experience

To be successful as an Executive Assistant, you’ll need:

• An Associate’s Degree.
• At least three (3) years experience as an Executive Assistant.
• Knowledge of standard secretarial procedures and legal office techniques; correct English grammar, punctuation, spelling and proofreading business formats.
• Extensive experience with complex calendar management.
• Experience dealing with sensitive, highly confidential matters that require the utmost degree of diplomacy and confidentiality.
• The ability to troubleshoot, anticipate, and meet strict deadlines, and manage a sustained and frequently high volume of work with speed, efficiency, accuracy and attention to detail.
• Experience dealing with a wide variety of people with tact, courtesy and professionalism.
• The ability to communicate effectively, both verbally and in writing, with diverse groups including top level executives, administrators and officials.
• The ability to prepare concise and accurate written communications and complete work assignments.
• The ability to set up and maintain database files and utilize time management techniques to organize and prioritize work.
• Proficiency in …