Business Operations & Executive Support Assistant

About Phaidon International

Established in London in 2004, Phaidon International was founded with the ambition to

deliver talent solutions backed by deep industry expertise. Since then, we have consistently ranked among the fastest-growing recruitment firms globally and are currently the 4th largest direct-hire agency in the world.

We partner with a wide range of businesses - from Fortune 500 companies to venture-backed start-ups - to deliver the right talent for mission-critical roles. Operating through

global hubs, our consultants offer localized knowledge combined with international reach, helping clients navigate regional complexities and achieve both immediate and long-term hiring goals.

Primary Duties & Responsibilities

• Act as the first point of contact for all office guests, interviewees, deliveries, and incoming telephone calls.
• Maintain the professional appearance and overall cleanliness of the office environment.
• Receive, distribute, and assist employees in sending packages and mail.
• Utilize building systems to input all visitor, security, and maintenance requests.
• Support local company events and client entertainment.
• Submit expense reports, and track and reconcile company credit cards for senior leadership and office use.
• Support calendar management for Senior Leadership.
• Coordinate domestic and international travel arrangements for Senior Leadership
• Develop and format executive-level presentations and materials (e.g., PowerPoint decks, briefing documents).

Other Duties & Responsibilities

• Building relationships with Business Operations Associates and Local Office.
• Work jointly with the local office leadership to complete one-off tasks and projects.
• Complete ad hoc projects.
• Purchase and distribute gifts and incentives upon request.
• Managing and protecting information - scanning, copying, and shredding.
• Assist with the maintenance and organization of corporate documents and records.
• Assist with booking, tracking and calendaring of employee travel.

Required Skills & Qualifications

• High school diploma or GED.
• Computer literacy and experience working with Microsoft Office Suite.
• Positive attitude and friendly demeanor.
• Ability to follow instructions and work independently.
• Strong written and verbal communication skills.
• Attention to detail and strong organizational skills in a fast-paced environment.

Preferred Skills & Qualifications

• Bachelor’s degree.
• 1+ years of professional work experience in an office environment.
• Event or Travel planning experience.
• Proactive mindset with demonstrated ability to solve problems before they arise.