About Vantage Data Centers

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud providers and large enterprises. Developing and operating across North America, EMEA and Asia Pacific, Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

About Vantage Data Centers

Vantage Data Centers powers, cools, protects and connects the technology of the world’s well-known hyperscalers, cloud, and AI providers, as well as large enterprises. Developing and operating across markets in North America, Europe and APAC. Vantage has evolved data center design in innovative ways to deliver dramatic gains in reliability, efficiency and sustainability in flexible environments that can scale as quickly as the market demands.

Position Overview

Vantage is seeking a detail-oriented, initiative-driven, and quick-learning Office Manager and Executive Assistant, who will oversee the daily operations of the Executive Administration team, ensuring the delivery of high-quality administrative support to Executives and other members of the Executive Leadership team. This role is focused on enhancing the efficiency and effectiveness of the executive team by reviewing, prioritizing, and delegating a wide variety of sophisticated and confidential requests. The ideal candidate will be an efficient, upbeat, and diligent problem solver who is comfortable working with a wide range of collaborators, including the Board of Directors. The Supervisor, Administrative Support, will be responsible for managing high-level projects, coordinating travel, organizing meetings, and supporting various logistical and administrative tasks. Integrity, objectivity, promptness, and strong customer service skills are essential for success in this fast-paced environment.

Essential Job Functions

Team Supervision:

• Supervise the Executive Administration team, providing guidance, support, and performance feedback.
• Foster a collaborative and positive work environment, encouraging professional growth and development within the team.
• Ensure the team adheres to company policies and procedures, maintaining high standards of service and confidentiality.

Administrative Support:

• Provide daily management and administrative support for the Executive Team.
• Use discretion, judgment, and organizational knowledge to facilitate the executive’s activities and manage confidential information.

Travel and Schedule Coordination:

• Coordinate and manage executive travel arrangements, including booking flights, hotels, and ground transportation.
• Manage executive schedules and calendars, ensuring efficient time management and prioritization of tasks.
• Manage conference room bookings, including meal ordering when appropriate.

Meeting and Event Planning:

• Organize and support logistics for meetings, including scheduling, preparing agendas, and coordinating conference rooms.
• Plan and coordinate virtual and in-person events such as offsite meetings, customer meetings, board meetings, employee holiday events, customer appreciation events, and industry events.

Expense Reporting and Project Management:

• Prepare and process expense reports for the executive team.
• Manage projects independently, requiring discretion and decision-making without close supervision.

Reporting and Presentation Preparation:

• Build and coordinate reports, charts, budgets, and other presentation materials for the executive team.
• Summarize, prioritize, and research information in a concise and usable format for executive review.

Customer Service and Collaboration:

• Project a positive, confident attitude with strong customer service skills.
• Collaborate with a wide range of internal and external stakeholders, from the Board of Directors to various department teams.

Additional Duties:

• Handle additional duties as assigned by Management.
• Provide access and support for visitors and customers, ensuring a positive experience.

Job Requirements

• Bachelor’s Degree in Office Administration, similar field, or equivalent experience is preferred.
• Notary Public preferred, not required.
• 5+ years of experience in an administrative, organizational, or other meticulous function, including experience as an Office Manager or Executive Assistant.
• Previous experience i…