Executive Assistant

Executive & Administrative Support

• Provide comprehensive administrative support to the GM/CMO, including calendar management, meeting coordination, and travel arrangements across multiple time zones.
• Act as a liaison between the executive and internal teams, external partners, vendors, and our clients(distributors)
• Prepare, edit, and proofread executive-level correspondence, presentations, reports, and internal communications for executive.
• Maintain discretion and confidentiality while handling sensitive company & executive information.
• Anticipate executive needs and proactively resolve scheduling conflicts, deadlines, and operational challenges

Writing & Communication

• Draft clear, professional, and on-brand written communications on behalf of the GM/CMO, including emails, memos, agendas, and follow-ups.
• Assist with internal communications related to leadership initiatives, marketing priorities, and Team updates.
• Ensure consistency in tone, clarity, and accuracy across all written materials

Event Planning & Coordination

• Support and assist with general building events in coordination with the Office Manager.
• Lead and manage events for guests traveling to meet with the GM/CMO, including planning, logistics, and on-site coordination.
• Support planning and execution of executive-led meetings, leadership offsites, brand events, conventions, and company gatherings
• Coordinate all GM/CMO-led events, including venues, vendors, travel logistics, schedules, materials, and post-event follow-ups
• Assist with both internal and external events, including marketing activations and leadership appearances

Operations & Cross-Functional Support

• Work cross-functionally with all departments and leadership teams to support workflows and ensure alignment on GM priorities and action items.
• Track action items, deadlines, and deliverables from executive meetings.
• Help streamline administrative processes and improve efficiency where possible
• Provide light receptionist-style support when needed, including professional front-facing communication and coordination

Qualifications

• Bachelor’s degree preferred or equivalent work experience
• 3+ years of executive. Level-C executive experience (PREFERRED)
• Strong organizational and time management skills with the ability to multitask
• Excellent written and verbal communication skills (REQUIRED)
• High level of professionalism, discretion, and confidentiality
• Proficiency in Microsoft Office Suite, Google Workspace, and virtual meeting platforms
• Ability to work independently in a fast-paced environment
• Strong attention to detail and problem-solving abilities
• Ability to prioritize competing demands and adapt quickly to changing business needs

Preferred Skills

• Experience supporting C-level executives or senior leadership
• Marketing Knowledge
• Business Social Media Knowledge
• Project coordination experience
• Familiarity with CRM systems, expense management tools, or project management platforms

Job Types: Full-time, Part-time

Pay: $57,000.00 - $67,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Experience:

• Executive administrative support: 3 years (Required)

Work Location: In person