Executive Assistant

We are seeking an Executive Assistant to support our VP of Security. You will join a high-paced Global Safety, Security and Aviation team. This role is responsible for providing diverse operational and administrative support from daily calendar and meeting management to special projects and will play a critical part in driving our efforts to attract, develop and retain outstanding talent across every country and every region where we do business. The ideal candidate will become a critical part of the Employee Experience (EX) team, ensuring the smooth operations of events, metrics, systems, technologies and more. You’ll be an organized self-starter that skillfully prioritizes and artfully juggles multiple demands with good judgment and attention to detail. You demonstrate a high degree of confidentiality and discretion, resourcefulness, timeliness, and ability to anticipate needs with a minimum amount of guidance in a dynamic environment. The work of this role will enhance the EX team’s impact globally. Come prepared for a lot of responsibility, ready to learn and grow, and plan to make a huge impact at Adobe! This opportunity is based out of our San Jose, CA office

What you’ll do

• Provide administrative support to the Vice President of Global Safety, Security and Aviation and team
• Calendar management - coordinate all meetings including but not limited to team meetings, offsite meetings, board and committee meetings, speaking engagements and meetings with internal and external business partners across global time zones
• The candidate will understand the nuances of customer etiquette as well as how to engage both internal Adobe Executives and external contacts.
• Possess a high degree of discretion and confidentiality; exhibit sound judgment in handling sensitive materials
• Travel planning & support - domestic & international
• Process business expense reimbursement requests, invoices and PO handling with precision
• Leadership - Partnering with other Executive and Administrative Assistants, you’ll create a harmonious support network for our leaders, amplifying their effectiveness
• Problem solving – anticipate and resolve challenges with initiative and efficiency; proactively identify ways to improve how we work
• Project Management skills as well as prioritizing work and balancing several workstreams at a time
• Partner closely with internal partners in preparation for meetings
• Coordinate assistance with office space and equipment
• Maintain organization distribution lists and charts, ability to review data with a keen attention to detail
• Assists in coordinating and communicating about organization-wide engagement and social events
• Supports and owns specialist projects on an as-needed basis

What you need to succeed

• Bachelor’s Degree or equivalent work experience.
• Minimum of 6-8 years of experience as an Executive Assistant.
• Professional, completely discrete and able to work with highly confidential matters.
• Excellent interpersonal and communication skills (verbal and written) and the ability to interact with individuals at all levels of the organization.
• Ability to prioritize and accomplish tasks with minimal direction in a very fast-paced environment and apply sound judgment.
• Great teammate with strong interpersonal skills and partners well, develops and preserves positive relationships across the organization.
• Reliable and highly accessible. Available in the office during normal working hours and available after hours, as needed.
• Demonstrates strong judgment, emotional intelligence, and integrity.
• Remains calm under pressure with strong executive presence.
• Possesses the ability to strike a balance between supporting daily needs of the executive, as well as anticipating and quickly resolving problems with a high degree of initiative is essential.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint). Experience with Concur and Ariba is a plus.
• Previous experience in supporting HR organizations, corporate events or internal event coordination is a plus.

About Adobe

Adobe empowers everyone to create through innovative platforms and tools that unleash creativity, productivity and personalized customer experiences. Adobe’s industry-leading offerings including Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, and GenStudio enable people and businesses to turn ideas into impa…