Senior Executive Assistant to Dr. Ronit Lami

About the Role

This is a high-responsibility, blended role supporting Dr. Ronit Lami across her professional and personal life, spanning private client and family advisory work, books and publishing, educational programs, speaking engagements, media, and day-to-day business operations.

The purpose of the role is simple: protect Dr. Lami’s time and attention, reduce administrative burden, and make sure things actually get done, not just started. Once things are handed off, they shouldn’t need to be chased or re-explained.

Guidance and training will be provided, but initiative, ownership, and attention to detail are essential. The role also includes select personal assignments (e.g., scheduling personal appointments), so flexibility and trust matter as much as skill.

Schedule expectations: Primarily standard business hours, with occasional availability outside of working hours and some work travel. Flexibility here is a must.

Core Responsibilities:
Calendar & Executive Administration

• Manage a complex calendar across multiple time zones, including international scheduling
• Schedule and coordinate meetings, client sessions, Zoom invitations, and reminders
• Prepare materials and ensure Dr. Lami is properly briefed ahead of meetings
• Manage emails, draft communications, and respond promptly on Dr. Lami’s behalf
• Handle billing, invoicing, and payment processing

Follow-Through & Task Ownership

• Keep oversight of tasks, deadlines, outstanding decisions, and follow-ups until they’re actually resolved
• Follow up with clients and partners proactively, without needing reminders from Dr. Lami
• Maintain client and contact records, agreements, and CRM systems with accuracy and confidentiality
• Manage new client onboarding, including sending and tracking agreements

Project & Partner Coordination

• Support projects across client engagements, publishing, courses, speaking engagements, and PR/media
• Coordinate with and follow up on deliverables from consultants, designers, editors, and other external partners
• Assist the Social Media Manager with scheduling, uploads, and maintaining a content/asset library

Travel & Logistics

• Coordinate international travel, including flights, accommodation, and detailed itineraries
• Anticipate potential travel issues in advance; occasionally accompany Dr. Lami when required

Special & Personal Projects

• Help coordinate online courses, CE applications, and general research on ongoing projects
• Handle personal assignments as needed (e.g., scheduling doctor’s appointments)

Who We’re Looking For

The ideal candidate is exceptionally proactive, highly organized, and accountable: someone who notices what needs to happen and follows through without repeated reminders. When a problem comes up, the instinct is to investigate and bring solutions, not just questions.

Discretion is essential: this role involves access to confidential client, business, and personal information. The right person stays calm under pressure, communicates clearly and professionally (excellent written English is a must), and is comfortable operating in senior-level, high-touch environments without being intimidated by status.

Skills & Competencies

• Excellent spoken and written communication skills
• Strong organizational and time management abilities
• Tech-savvy, proficient with Google Calendar, Google Drive, Excel, Canva, and Zoom
• Experience with Xero (or similar accounting/invoicing software, e.g. QuickBooks, FreshBooks) a plus
• Familiarity with CRM platforms (e.g. HubSpot, Salesforce, or similar) a plus
• Comfortable with Google Sheets and Google Forms for tracking and data collection
• Experience with DocuSign or similar e-signature tools for client agreements a plus
• Strong problem-solving ability and sound judgment about what to handle independently vs. escalate

Ideal Candidate

• 2–5 years of relevant experience
• Based in Los Angeles County
• Comfortable with occasional evening/weekend availability and open to work travel
• Previous experience supporting a founder, CEO, or senior professional is a plus
• Trustworthy and comfortable handling personal, non-work-related tasks

What Success Looks Like

Within a few months, the right person will understand Dr. Lami’s priorities and working style well enough to anticipate needs before being asked. They will become the person who knows what’s outstanding, what’s urgent, and what requires Dr. La…