Executive Assistant (Entry-Level)

Job Summary

We are seeking a professional and highly organized Executive Assistant to provide administrative and operational support to company leadership. This position is ideal for someone who communicates clearly, manages priorities effectively, and can handle confidential information with discretion.

The Executive Assistant will coordinate schedules, prepare documents, organize meetings, manage correspondence, and help ensure daily administrative activities run efficiently.

Key Responsibilities

• Manage executive calendars, appointments, and meeting schedules
• Coordinate internal and external meetings
• Monitor emails and assist with routine correspondence
• Prepare reports, presentations, spreadsheets, and documents
• Organize meeting materials and maintain accurate records
• Handle incoming calls, messages, and business inquiries
• Coordinate travel arrangements when required
• Track deadlines, appointments, and follow-up items
• Maintain confidential business and personnel information
• Assist with expense reports, invoices, and administrative records
• Communicate professionally with employees, vendors, and clients
• Maintain organized electronic and physical files
• Support special projects and day-to-day office operations
• Perform additional administrative duties as assigned

Qualifications

• High school diploma or equivalent required
• Associate or bachelor’s degree is a plus
• Administrative or office support experience preferred
• Strong organizational and time-management skills
• Professional written and verbal communication
• Proficiency with Microsoft Office or Google Workspace
• Ability to manage multiple priorities and deadlines
• Strong attention to detail
• Ability to exercise discretion with confidential information
• Dependable and professional work habits

Benefits

• Competitive hourly compensation
• Health, dental, and vision insurance for eligible employees
• Paid time off and paid holidays
• Retirement plan options
• Professional development opportunities
• Consistent weekday schedule
• Opportunities for career advancement

Work Environment

This is a full-time, on-site position in a professional office environment. The role requires regular computer use, communication with leadership and staff, document preparation, scheduling, and coordination of business activities.

Pay: $28.00 - $35.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person