Executive Assistant

The Opportunity We are seeking a Executive Assistant to support our Senior Vice President within our Adobe Experience Platform organization. The successful candidate will have the utmost attention to detail, the ability to proactively anticipate and handle challenges, be a self-starter with strong abilities to handle multiple responsibilities and prioritize appropriately, work efficiently, and remain flexible under pressure.

What you’ll do:

• Daily administrative and business support for SVP and their respective orgs
• Heavy calendar management (Outlook) and extensive scheduling with both internal and external partners, also keep group calendars updated for availability in group scheduling
• Attend key meetings, take notes and facilitate follow-up as necessary
• Coordinate special projects including team offsite, team building activities and all hands meetings, team space planning and floor moves, and potentially other types of projects
• Ability to travel occasionally to provide on-site support at events/conferences
• Regularly collaborate with cross-functional Administrative & Executive Assistants and provide backup as needed
• Continually improve the administrative process for greater efficiency
• Provide strategic administrative support to the SVP and their organization
• Prepare agendas, presentations, and logistical support for the SVP and department meetings, including preparation of needed background information for meetings
• Manage travel schedule, travel logistics and expenses
• Organize activities for a large, globally distributed and diverse group

What you’ll need to succeed:

• 8+ years experience in coordination, administrative, or operations capacity
• Experience interacting with customers and staff at all levels in a fast-paced, high-pressured environment, with a high level of professionalism and confidentiality
• Knowledge of computer technology, including MS Office applications including Teams, SharePoint, and Excel; proficiency with Adobe products is a plus
• Demonstrated ability to quickly turn around projects with quality and accuracy
• Very organized with ability to juggle multiple/complex demands in a fast-paced environment
• Work effectively with minimal direction, take initiative, and follow through
• Ability to assess and prioritize conflicting demands
• Ability to handle confidential information with integrity and exercise discretion
• Eagerness to network with other Executive and Administrative Assistants at Adobe and cooperate as a worldwide team
• Bachelor’s Degree or equivalent work experience
• Must be able to work onsite in San Jose Adobe HQ at least 50%

About Adobe Adobe empowers everyone to create through innovative platforms and tools that unleash creativity, productivity and personalized customer experiences. Adobe’s industry-leading offerings including Adobe Acrobat Studio, Adobe Express, Adobe Firefly, Creative Cloud, Adobe Experience Platform, Adobe Experience Manager, and GenStudio enable people and businesses to turn ideas into impact, powered by AI and driven by human ingenuity.

Our 30,000+ employees worldwide are creating the future and raising the bar as we drive the next decade of growth. We’re on a mission to hire the very best and believe in creating a company culture where all employees are empowered to make an impact. At Adobe, we believe that great ideas can come from anywhere in the organization. The next big idea could be yours.

Let’s Adobe together At Adobe, we believe in creating a company culture where all employees are empowered to make an impact. Learn more about Adobe life, including our values and culture, focus on people, purpose and community, Adobe for All, comprehensive benefits programs, the stories we tell, the customers we serve, and how you can help us advance our mission of empowering everyone to create.

Adobe is proud to be an Equal Employment Opportunity employer. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other protected characteristic. Learn more.

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