Executive Assistant

We’re partnering with a premier investment firm to hire a top-notch Executive Assistant for their Menlo Park office. This firm is a recognized leader in the venture capital and private equity space, with a global footprint and a decades-long legacy of shaping the technology landscape.

Our client is seeking a proactive EA to provide strategic support to their dynamic General Partners. This is a quintessential “career-EA” role for a professional who thrives in an exciting, fast-paced, and tech-forward environment.

The Role

As an administrative partner to your GPs, you will ensure the executives’ time is leveraged for maximum impact. You will navigate a high-velocity environment where deal flow, board commitments, and international travel intersect, requiring an assistant who is as adaptable as they are precise.

Key Responsibilities

• Dynamic Schedule Management: Drive the organizational rhythm for your executives by mastering complex, high-demand calendars. You will skillfully resolve overlapping commitments and shifting priorities in real-time.
• Global Mobility: Direct end-to-end travel logistics for frequent domestic and international itineraries, ensuring seamless execution across multiple time zones.
• Communication & Ecosystem Liaison: Act as a primary point of contact for the firm’s network of founders, CEOs, and global partners, managing high-flow correspondence with professional polish.
• Deal Flow & Team Coordination: Support the team in tracking critical workstreams and deliverables. You will ensure the GPs are fully briefed for board meetings and that all post-meeting action items are executed.
• Tech-Forward Operations: Embrace and implement the latest productivity and AI tools to enhance office efficiency and streamline executive workflows.

Who You Are

• Proven High-Level Support: 5–10 years of experience supporting senior leadership in demanding, fast-moving environments.
• The “Anticipator”: A proactive thinker who stays three steps ahead, identifying and resolving roadblocks before they reach the executive’s desk.
• Grounded & Confident: Possesses the poise to handle high-pressure deadlines with a steady hand and a down-to-earth attitude
• Tech-Agile: An early adopter of productivity technology, from CRM systems to AI-driven platforms.
• Tenured: A track record of professional longevity and a high-ownership approach to your career.

Ready to elevate your career?

This is an opportunity to join a global investment leader that offers stability, collaboration, and growth. If you are a driven EA looking to level up your career, we’d love to hear from you today.