Csuite Executive Assistant

Administrative Assistant / Executive Assistant

📍 Chicago Onsite – 5 Days/Week

📅 Contract: June 2, 2026 – October 31, 2026

We are seeking an experienced, highly organized, and proactive Administrative Assistant / Executive Assistant to support the Chicago branch of a fast-paced international organization. This role requires exceptional multitasking abilities, strong communication skills, and the ability to manage confidential information with professionalism and discretion in a global business environment.

The ideal candidate will provide executive-level administrative support, coordinate international operations, and serve as a key liaison across multiple teams, stakeholders, and time zones.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive executive and administrative support to a team of 15–19 employees.
• Manage complex calendars and scheduling across multiple international time zones.
• Coordinate domestic and international travel arrangements, including flights, hotels, visas, and detailed itineraries.
• Prepare meeting agendas, presentations, reports, and briefing materials.
• Serve as a primary point of contact between executives, internal teams, clients, and external partners.

Communication & Coordination

• Manage professional correspondence including emails, phone calls, and written communications.
• Coordinate meetings, video conferences, and business events with global stakeholders.
• Liaise effectively with international teams, clients, and business partners.
• Screen and prioritize communications to ensure efficient workflow and responsiveness.

Operational & Organizational Support

• Maintain organized records, files, and confidential documentation.
• Process expense reports, invoices, and related administrative tasks.
• Ensure adherence to company policies, procedures, and operational standards.
• Provide limited personal assistance to support executive productivity and efficiency.

Qualifications

• Bachelor’s degree or equivalent professional experience preferred.
• 7–10 years of experience in an Executive Assistant, Personal Assistant, or similar administrative support role.
• Experience supporting senior leadership or C-level executives in an international or multicultural environment.

Required Skills & Competencies

• Strong written and verbal communication skills.
• High level of discretion, professionalism, and confidentiality.
• Excellent organizational, prioritization, and time-management abilities.
• Ability to multitask and perform effectively in a fast-paced environment.
• Proficiency with Microsoft Office Suite and business communication tools.
• Experience managing international travel logistics and visa coordination.
• Flexibility to support global teams across varying time zones.
• Fluency in English required; French language skills are a strong plus.

Preferred Attributes

• Detail-oriented, dependable, and solution-focused.
• Strong interpersonal and relationship-management skills.
• Professional demeanor with cultural awareness and adaptability.
• Self-motivated with the ability to anticipate needs and work independently.