Department Coordinator, Communication Design Pathways

The Department Coordinator provides a broad range of organizational and administrative support to the faculty and students of the department and its programs. The incumbent will assist the Department Chair in managing the day-to-day operations of the department and other related tasks.

Essential Functions:

Administrative Support & Department Operations

• Organize, prioritize, review, and maintain office records and forms as well as attend, compose, and plan for department and advisory board meeting agendas and minutes.
• Preparation of action forms for hiring and related personnel activities.
• Assist in working with and keeping records of curriculum changes and any other relevant information.
• Process departmental information and materials.
• Provide support and coordination on program curriculum, studio, equipment and administrative matters to both faculty and staff.

Faculty & Personnel Support

• Assist in coordinating the department’s tenure and promotion process, scheduling and announcing peer observations and meetings, obtaining student evaluations, preparing the ballots, reappointment and promotion forms, and circulating them for approval and submission.
• Assist faculty with preparation of forms for change of grade, change of programs, mid-term warnings, and other assistance as may be required.
• Maintain accurate records of faculty release time and contact hours.
• Input faculty load entry and maintenance in Banner.
• Administer program faculty load reports within the College’s Banner system.

Student & Faculty Support

• Support students and faculty by providing direction, answering questions, providing technical guidance, coordinating orientations, organizing student equipment, supplies, etc.
• Assist students in trouble-shooting registration and other matters.
• Contact faculty and students when courses are canceled, as well as prepare the related forms for action to be taken within the College.
• Answer and appropriately handle incoming calls, greet students, and visitors.

Curriculum, Scheduling & Program Coordination

• Coordinate curriculum materials, reports and processes; and organize the program calendar and course schedules.
• Plan and execute program events.
• Update faculty, student, alumni, and industry listservs every semester.

Data, Reporting & Records

• Use Banner/ Brio to retrieve information for reports used by the department, School, or College.
• Maintain inventory of classroom, lab, and studio equipment with strong attention to detail and accuracy.

Budget & Financial Administration

• Maintain departmental budget information.
• Coordinate and execute the allocation of department funds.
• Manage purchases and payments.

The preceding description is not designed to be a complete list of all duties and responsibilities required of the position; other duties may be assigned consistent with the classification of the position.

Job Requirements:

Minimum Qualifications:

• Bachelor’s degree required.
• Minimum of 3-5 years of administrative experience.

Preferred Qualifications:

• 1-2 years of experience working in an academic setting.
• Working knowledge of Banner, Blackboard, Brio and Finance Enterprise.

Knowledge, Skills, & Abilities:

• Ability to maintain a high degree of confidentiality and discretion.
• Strong organizational skills and experience with organizing or contributing to office procedures.
• Must be a self-starter with the ability to work both independently and in a team environment.
• Detail oriented and attentive to deadlines .
• Demonstrated experience working with Google Workspace, Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to effectively communicate, both verbally and in writing.
• Ability to compose correspondence and prepare administrative reports.
• Effective problem evaluation/solving skills.
• Ability to make informed independent decisions.

Additional Information:

Please note all offers of employment are contingent upon successful completion of the background check process.

Salary

Salary: $70,522.32 - $75,576.93 per year; commensurate with experience and qualifications.

The UCE-FIT Collective Bargaining Agreement (CBA) dictates the compensation, benefits, and conditions of employment. Hiring Salary: $70,522.32 per year with step increments per Salary Schedule 92, after one year of service and annually thereafter.

Work Schedule

Days/Hours: M-F, 9am-5pm, in person;…