Executive Assistant to HR Team

Our client is ilooking to fill the role Executive Assistant to HR Team. This role supports two VP, HR Business Partners and the Head of Talent & Growth within Disney Entertainment Television’s People & Culture team. The Executive Assistant will manage daily administrative operations for senior executives, including calendar management, travel coordination, expense reporting, project tracking, and executive communications. This individual will act as a trusted partner to leadership, helping ensure smooth day to day operations while supporting key departmental initiatives. Success in this role requires professionalism, discretion, strong relationship building skills, and a solid understanding of Disney’s organizational structure and business operations. The ideal candidate is highly organized, detail oriented, proactive, curious, and thrives in a fast paced corporate environment.

• Pay Rate: $31.41/hr

Responsibilities Administrative Support

• Manage complex executive calendars, meetings, appointments, and travel arrangements
• Prepare and edit presentations, reports, correspondence, and other executive materials
• Maintain electronic and physical filing systems
• Process expense reports and electronic transactions
• Manage office supplies, subscriptions, and departmental operational needs
• Handle highly confidential information with discretion

Meeting & Event Coordination

• Coordinate meetings and prepare agendas and materials
• Track action items and meeting follow ups
• Monitor conference room scheduling and monthly release calendar updates
• Assist with company events, employee engagement activities, and training sessions

Communication

• Serve as a primary contact for internal and external stakeholders
• Draft and distribute executive and departmental communications
• Liaise professionally with executives, talent, and assistants across Disney
• Facilitate communication between HR and other internal departments

Project Management

• Support planning and execution of HR initiatives and special projects
• Track timelines, deliverables, and project milestones
• Conduct research and provide operational support for team initiatives

HR Support

• Assist with onboarding and offboarding processes
• Support employee records and HR documentation
• Help prepare reports, metrics, and analytics
• Promote a professional, efficient, and collaborative work environment

Basic Qualifications:

• 3+ years of administrative experience, preferably in a corporate environment
• Bachelor’s degree or equivalent experience
• Proficiency with both Mac and Windows environments
• Advanced Microsoft Office skills, including Word, Excel, PowerPoint, and Outlook
• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• High level of professionalism and discretion
• Ability to prioritize competing deadlines and adapt quickly
• Experience working effectively with all levels of an organization
• Familiarity with HR processes and systems is a plus

Additional Information

• Hybrid schedule requires onsite presence 4 days per week
• Must be comfortable working in a hoteling environment
• Segment: Disney Entertainment Television
• Business Unit: Human Resources
• Immediate interview/start availability strongly preferred

If you meet the required qualifications and are interested in this role, please apply today.

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