Executive Assistant

Job Summary

We are seeking a dynamic and highly organized Executive Assistant to provide comprehensive support to senior leadership. This role is vital in ensuring smooth daily operations, managing schedules, coordinating communications, and handling administrative tasks with precision and professionalism. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a proactive attitude to facilitate executive success.

Duties

• Manage and maintain complex calendars, scheduling meetings, appointments, and travel arrangements efficiently.
• Prepare and organize documents, reports, presentations, and correspondence with attention to detail.
• Handle incoming calls with professionalism, practicing excellent phone etiquette while directing inquiries appropriately.
• Assist with data entry tasks using tools like QuickBooks for financial record keeping and other administrative software such as Microsoft Office and Google Workspace.
• Coordinate logistics for meetings and events, including venue arrangements, catering, and technology setup.
• Maintain organized filing systems—both digital and physical—to ensure quick retrieval of information.
• Support clerical duties such as photocopying, scanning, mailing, and managing office supplies to keep the workspace functional.

Requirements

• Proven administrative experience supporting executives or senior management in a fast-paced environment.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Drive), and familiarity with Office experience tools.
• Experience with QuickBooks or similar accounting software is highly desirable.
• Excellent data entry skills coupled with accurate typing speed to handle multiple tasks efficiently.
• Demonstrated phone etiquette and professional communication skills.
• Clerical experience involving document management, scheduling, and office administration.
• Ability to adapt quickly to changing priorities while maintaining attention to detail and confidentiality.

This position offers an exciting opportunity to be an integral part of an energetic team dedicated to operational excellence. If you are motivated by organization, thrive on multitasking, and are eager to support leadership in achieving their goals—this is the role for you!

Pay: £25,420.00-£57,880.11 per year

Benefits:

• Company pension
• Health & wellbeing programme
• Life insurance
• Private medical insurance

Work Location: In person