Executive Assistant to the CEO

California Leaders

Executive Assistant

Reports To: Publisher & CEO

Location: Downtown Los Angeles, CA (In-Office, Monday–Friday)

Employment Type: Full-Time, Non-Exempt (Hourly)

Compensation: $40,000–$50,000 annually, depending on experience

Position Overview

California Leaders is seeking a highly organized, proactive, creative, and resourceful Executive Assistant to serve as the right hand to the Publisher & CEO. This is far more than a traditional administrative role. The Executive Assistant is a trusted partner responsible for supporting executive operations while helping coordinate editorial production, content creation, communications, social media, events, and day-to-day business activities.

This individual will play a vital role in ensuring the Publisher & CEO can remain focused on leadership, strategic partnerships, business development, and growing the California Leaders brand.

The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, communicates professionally with executives and community leaders, and enjoys wearing multiple hats. Every day is different, and this position requires someone who is adaptable, detail-oriented, and excited to contribute to a growing media company.

This position is ideal for an early-career professional looking to accelerate their career by gaining hands-on experience across executive leadership, media, publishing, marketing, communications, business development, and event management while working directly alongside the Publisher & CEO. The successful candidate will have a front-row seat to the people, partnerships, and stories shaping California’s business and civic landscape while developing skills that extend far beyond a traditional executive assistant role.

Primary ResponsibilitiesExecutive Support & Operations

• Manage the Publisher & CEO’s calendar, appointments, meetings, and travel.
• Coordinate executive scheduling and prioritize competing demands.
• Prepare meeting agendas, briefing materials, presentations, and follow-up action items.
• Manage executive correspondence, emails, and communications.
• Organize executive files, records, and confidential documents.
• Track projects, priorities, and deadlines to ensure timely execution.
• Serve as a trusted liaison between the Publisher & CEO and internal and external stakeholders.
• Anticipate executive needs and proactively solve problems before they arise.
• Exercise the highest level of professionalism, discretion, and confidentiality.

Editorial & Production Coordination

• Serve as the primary liaison between the Publisher & CEO and the Editor-in-Chief.
• Manage editorial calendars and magazine production timelines.
• Track article progress, interviews, approvals, and publication deadlines.
• Coordinate contributor communications, biographies, headshots, and supporting materials.
• Monitor project management systems to ensure deliverables remain on schedule.
• Support podcast production schedules and editorial workflow.

Content Development & Communications

• Draft LinkedIn posts, newsletters, articles, press releases, event recaps, captions, and executive communications.
• Assist with podcast preparation, guest communication, interview outlines, and show notes.
• Help maintain the California Leaders website and newsroom content.
• Ensure consistency in brand voice and messaging across all communication channels.
• Coordinate communications with writers, designers, editors, photographers, videographers, and vendors.

Social Media & Digital Marketing

• Create, schedule, and publish content across LinkedIn, Instagram, Facebook, YouTube, and other social platforms.
• Develop content calendars and assist with marketing campaigns.
• Monitor engagement and help manage online communities.
• Repurpose interviews, podcasts, articles, and events into engaging digital content.
• Support the growth of California Leaders’ online presence through strategic storytelling.

Photography, Video & Graphic Design

• Capture behind-the-scenes photos and short-form videos during interviews, meetings, and events.
• Coordinate photographers and videographers for editorial and event coverage.
• Design graphics, presentations, promotional materials, and social media assets using Canva and other creative tools.
• Organize and maintain the company’s digital photo and video library.

Event Planning & Coordination

• Assist with planning an…