Job Closed
Executive Administrative Assistant
- Source: LinkedIn
- Northpointe Staffing Professionals
- On-site
- Cohoes
- Mid level
Job Description
- Provide administrative support in a team-oriented environment; Flexibility to support varying teams and cover where necessary
- Proactive and detailed calendar management across multiple time zones, prioritize meeting requests, including coordination of complex meetings and phone/video conference calls
- Manage a high volume of incoming phone calls; take detailed and accurate messages while interacting with high level business leaders and clients in a professional manner
- Coordinates domestic and international travel arrangements as required, including visa procurement, and processes expense reports or related invoices in a timely manner.
- Arrange internal and client meetings on and off the campus – working with conference services to book conference rooms and catering, register guests, ensure materials organized
- Perform general administrative duties including but not limited to phone answering, time entry, copying, scanning, filing, mailing, archiving and other ad hoc projects as requested
- Handles highly confidential and sensitive client information with utmost discretion.
- Act as an integral member of the team; maintaining a high level of awareness of current priorities and support required
- Adhere to Compliance regulations and gain the relevant approvals
- Experience as an Administrative Assistant supporting executives in a complex environment, preferably in financial services, private sector or government.
- Ability to exercise excellent judgement and discretion in dealing with confidential material or handling highly sensitive information.
- Excellent interpersonal skills and teamwork; ability and willingness to work collaboratively amongst assistant team based both locally and globally
- Calm under pressure, can prioritize and handle multiple tasks efficiently and effectively in a busy environment
- Requires excellent interpersonal and communication skills, both written & verbal. Ability to display a consistent, professional degree of communication.
- Extreme attention to detail and organizational skills, with ability to prioritize tasks.
- Quick learner and self-starter with excellent anticipation skills.
- Pro-active problem solver and independent thinker; ability to follow-up as often as necessary.
- Highest degree of integrity, professionalism, and diplomacy is required.
- Strong proficiency in MS Word, Excel, PowerPoint, Outlook and Zoom is required.
- Familiar with expense platforms such as SAP Concur
- Supportive team player with a positive attitude.
Skills
- microsoft-powerpoint
- zoom
- sap
- sap-concur
- concur
This job is no longer accepting applications.
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