Executive & Personal Assistant

Executive & Personal Assistant to the CEO DSA HR Solutions Part-Time 20–25 Hours per week. Hybrid/In-Person Local Travel Required Potential to Grow Into Full-Time

Are You the Person Who Is Always Three Steps Ahead?

Do you naturally anticipate what needs to happen next?

Are you highly organized, resourceful, discreet, and the kind of person who follows through without needing to be reminded?

DSA HR Solutions is looking for an exceptional Executive & Personal Assistant to the CEO whose primary responsibility is simple: Protect the CEO’s time and attention. This is not a traditional administrative assistant position. You will become a trusted extension of the CEO, helping manage the flow of emails, meetings, requests, commitments, events, travel, follow-up items, and select personal responsibilities that come with leading a growing company. We’re looking for someone who doesn’t wait for a daily task list. You anticipate needs, use good judgment, take ownership, and look for opportunities to take things off the CEO’s plate. The right person will eventually know the CEO’s priorities, preferences, relationships, and communication style well enough to operate with significant independence.

A Major Part of Your Role: Own the CEO’s email so she does not need to routinely monitor her own inbox. You will be the first person to review incoming email and will determine what needs to happen next. This includes: - Monitoring and managing the CEO’s inbox throughout the business day. - Determining what you can handle directly. - Responding to routine communications on the CEO’s behalf within established guidelines. - Delegating appropriate matters to other DSA team members. - Drafting responses when the CEO’s personal response is needed. Identifying the small number of matters that genuinely require the CEO’s authority, judgment, relationship, or decision. Providing concise summaries so the CEO doesn’t have to read lengthy email threads. Tracking outstanding commitments and following up until matters are completed. Filtering unnecessary communications, solicitations, and low-priority requests. - Making sure important matters never fall through the cracks. The goal isn’t to help the CEO manage her inbox. The goal is for the CEO to no longer need to manage her inbox.

Protect the CEO’s Calendar & Time You’ll also serve as a gatekeeper for the CEO’s calendar. Responsibilities include: Managing and protecting the CEO’s calendar. - Evaluating meeting requests rather than automatically accepting them. - Scheduling meetings, appointments, speaking engagements, networking events, and personal commitments. - Resolving scheduling conflicts proactively. - Making sure appropriate travel, preparation, and focus time are built into the schedule. - Preparing the CEO for meetings and events with the information, documents, addresses, directions, and other details she needs. - Confirming appointments and logistics. - Identifying activities that can be delegated, streamlined, automated, or eliminated.

Executive & Administrative Support You’ll also help keep important business priorities moving by: - Tracking commitments, deadlines, and follow-up items. - Preparing correspondence, documents, presentations, and meeting materials. - Conducting research and providing concise summaries and recommendations. - Maintaining organized digital files, contacts, and executive information. - Coordinating special projects. - Communicating with employees, clients, vendors, community organizations, and professional contacts when appropriate. - Creating systems and processes that make the CEO’s professional and personal life more efficient. - Looking for opportunities to take appropriate work off the CEO’s plate before being asked.

Speaking Engagements, Events & Content Capture Our CEO regularly attends speaking engagements, networking events, community events, and other professional activities. You’ll occasionally attend events with her and: - Assist with event logistics and preparation. - Take quality smartphone photos and short-form videos of the CEO speaking, networking, presenting, and engaging with attendees. Recognize candid moments that could make great social media content. - Organize photos and videos following events. - Assist with basic posting or tagging when appropriate. Experience with LinkedIn, Instagram, Facebook, Canva, or social media content is a plus, but it is not required. This is an Executive/Personal Assistant position first. Soci…