Executive Assistant

Aesthetiqa Theory is a boutique marketing and brand integration firm working with physician-owned medical aesthetics and elective healthcare practices.

We don’t operate like a traditional agency. We integrate directly into our clients’ practices building branded clinical protocols, referral infrastructure, and content systems alongside the day-to-day execution. We’re small, we move quickly, and we’re growing.

You’ll work directly alongside our founder throughout the working day in meetings, on client

calls, in the middle of decisions as they happen turning fast verbal direction into finished, documented work. This is not a task-list job. Direction arrives quickly and often mid-stream. Your value is in catching it, converting it into something real, and making sure nothing falls through. We’re hiring this seat deliberately at an early-career level. You won’t arrive knowing how to run it. You’ll be given a defined scope, a clear standard, and real ownership as you earn it.

Aesthetiqa Theory · West Hollywood, CAWhat You’ll Do

CAPTURE & CONVERT

Attend client calls and internal working sessions, and produce the written record the same day Draft client emails, meeting agendas, account documentation, and scope documents from verbal direction Keep our internal knowledge base current and accurate

HOLD THE LINE ON FOLLOW-THROUGH

Own the master deadline calendar across every client and workstream. Chase open items to closure, internally and externally. Prepare the founder for every meeting — what was committed, what’s outstanding, what the goal is.

GROW INTO OWNERSHIP

After the first quarter, your scope expands based on what you’ve demonstrated — owning documentation standards, drafting correspondence that ships with light review, and flagging risks before they surface.

WHO YOU ARE

You write well, and fast. This is the single most important thing. Most of this job is turning spoken direction into clear written work. You’re discreet. You’ll have visibility into confidential client, financial, and legal matters from your first week.

You’re comfortable being redirected mid-task without losing the thread

You ask the clarifying question once, then run with it

You’re organized by instinct — you notice when something’s slipping before anyone tells you

WHAT WE’LL TEACH YOU

Our systems and tools, Medical aesthetics and healthcare marketing.

Agency and production workflow

Please don’t screen yourself out for lacking industry experience. We’re hiring for judgment and

writing, not a resume match.

YOU MIGHT BE COMING FROM

Agency coordination or production support

Legal assistant or paralegal work

Medical or professional office administration

Executive support at a small, fast-moving company

Two to four years of experience is the range we have in mind — but we’ll consider anyone who

can demonstrate the work.

Terms

SCHEDULE Full-time

LOCATION West Hollywood — in-person, with hybrid flexibility once

established

REVIEW 90-day review with clear written criteria

GROWTH Six-month compensation review tied to expanded scope

Pay: $55,000.00 - $65,000.00 per year

Experience:

• Executive administrative support: 3 years (Required)

Location:

• West Hollywood, CA 90048 (Required)

Ability to Commute:

• West Hollywood, CA 90048 (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person